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Closing Date:

08/01/2025

Type of Position:

Professional Staff - Fiscal Affairs

Job Type:

RegularDay Shift (United States of America)No

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].

Department:

COM | DFPM Community Research Group A2

Department's Website:

Summary of Job Duties:

The Administrative Coordinator will be responsible for coordinating and providing logistical support to the Department of Family Medicine's Research Evaluation Division and the Psychiatric Research Institute. This position will organize and participate in team meetings and offer logistical support where needed. The Administrative Coordinator will assist with processing contracts, help with vendor/supplier setup, and obtain quotes, and will be responsible for travel and purchasing as well as maintaining a system to ensure all goods are received and all tasks are complete. This position will also assist with training at off-site retreats/conferences.

Qualifications:

• Bachelor’s degree plus two (2) years of administrative experience or

• High School diploma/GED plus six (6) years of administrative experience required.

Knowledge, Skills & Abilities:

• 2 years of work experience on a research team or in project management, or 5 years of work experience in an administrative support role.

• Proficient in Microsoft Office.

• 5 years of experience processing travel and purchasing.

• SAP experience required.

Additional Information:

Responsibilities:

• Responsible for purchasing and travel, including disseminating travel policy, helping traveling staff determine locations for overnights within state guidelines, and processing travel paperwork.  This includes making the appropriate accommodations, such as hotel, rental car, and flight reservations.    

• Provides meeting coordination and logistical support for various research division projects. 

• Contributes to the division’s outreach efforts, which promote various research programs which are recruiting partners. 

• Executes general administrative duties such as expense reporting, desktop publishing, document editing, basic report preparation, and distribution for various research projects. 

• Works closely with Program Managers and other team members to accomplish grant and contract deliverables.

• Performs other duties as assigned.

Salary Information:

Commensurate with education and Experience

Required Documents to Apply:

List of three Professional References (name, email, business title), ResumeProof of Veteran Status

Special Instructions to Applicants:

Please contact [email protected] for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Lifting, Manipulate items with fingers, including keyboarding, Pulling, Pushing, Reaching, Repetitive Motion, Sitting

Frequent Physical Activity:

Lifting, Manipulate items with fingers, including keyboarding, Pulling, Pushing, Reaching, Repetitive Motion, Sitting

Occasional Physical Activity:

Lifting, Manipulate items with fingers, including keyboarding, Pulling, Pushing, Reaching, Repetitive Motion, Sitting

Benefits Eligible:

Yes