The Role

The Maintenance Planner & Scheduler is responsible for the technical planning and efficient scheduling of all planned maintenance activities—including time‑based, usage‑based, condition‑based, and planned corrective work—across short‑, mid‑, and long‑term horizons. This role configures and maintains all maintenance plans and technical information within the CMMS/EAM, prioritizes work based on asset criticality and operational risk, coordinates resources and operating windows with Production, and ensures timely execution of the weekly maintenance schedule. This role does not manage reactive maintenance, which is handled by maintenance execution teams.

What You’ll Do (Impact Areas)

• Annual Maintenance Plan & CMMS Configuration
  Develop and maintain the annual maintenance plan; configure and update technical objects, inspection points, tasks, BOMs, and job plans within the CMMS/EAM.

• Work Package Development
  Create complete work packages for repetitive, preventive, and planned corrective tasks, including scope, standard times, required resources, tools, materials, permits, and risk controls; maintain a library of standardized tasks.

• Weekly Pre‑Schedule & Final Schedule
  Build the weekly pre‑schedule based on ready‑to‑plan work orders; lead cross‑functional review sessions with Operations, Maintenance, Planning, Supply Chain, EHS, and contractors; release the frozen weekly schedule, assign resources, and release work orders.

• Daily Work Order Management & Prioritization
  Review and prioritize new work requests, validate technical information, eliminate duplicates, and manage statuses; determine which activities enter the schedule, when to execute them, and what requires rescheduling.

• Materials, Spare Parts & Resource Coordination
  Collaborate with Warehouse, Purchasing, and Supply Chain to secure materials, spare parts, and labor resources; validate warranty conditions and identify critical components to expedite.

• Major Shutdown Planning
  Plan major shutdown events at least four months in advance, integrating all technical and logistical requirements.

• Execution Follow‑up & Technical Closures
  Monitor daily execution, manage rescheduling due to deviations, and ensure accurate and timely technical closures. Update plans based on findings, actual times, and lessons learned.

• KPIs & Reporting
  Track key performance indicators such as:

  • Weekly schedule compliance (hours/work orders),
  • Backlog age and balance,
  • % of technically closed work orders on time,
  • Planned vs. actual time variance,
  • Planner productivity.
    Analyze results and drive continuous improvement.

• Training & System Discipline
  Provide basic CMMS training to maintenance execution teams and promote disciplined documentation practices.

What Success Looks Like

• High compliance of the weekly maintenance schedule with minimal rework or rescheduling.
• Full availability of materials, tools, permits, and resources before each intervention.
• Accurate and timely technical closures, maintaining a reliable maintenance history.
• Clear visibility of KPIs and data‑driven decision‑making.
• Effective leadership of pre‑schedule and scheduling meetings across multiple departments.

Core Competencies

• Preventive, corrective, and condition‑based maintenance principles.
• Knowledge of industrial assets: mechanical, electrical, hydraulic, pneumatic.
• Ability to read mechanical/electrical drawings and P&IDs.
• Failure modes and basic root‑cause analysis.
• CMMS/EAM systems (SAP PM, Maximo, Infor, Oracle eAM): configuration of technical objects, job plans, BOMs, reservations, and closures.
• Work planning, prioritization, Gantt tools, critical path, resource leveling (MS Project, Primavera preferred).
• Spare parts identification and coordination with warehouse/purchasing.
• Safety standards for maintenance, including LOTO and permit‑to‑work procedures.
• Intermediate Excel skills (pivot tables, filters, charts) and dashboards (Power BI desirable).
• Strong communication, teamwork, problem‑solving, negotiation, organization, and continuous‑improvement mindset.

What You Bring (Qualifications)

• Education: Mechanical, Electrical, Electromechanical, Maintenance Engineering, or related field.
• Experience: Minimum 3 years in maintenance planning/scheduling; strong experience with CMMS/EAM (SAP PM or Maximo ideal); experience in major shutdown planning.
• Cross‑functional collaboration: Production, Supply Chain, EHS, Reliability, Purchasing, Maintenance Execution.
• Continuous Improvement: Experience with 5S, Kaizen, Lean Maintenance, RCM, or TPM (preferred).
• Languages: English ~50%.
• Travel: Yes.
• Shift rotation: No.

Key Stakeholders

• Internal: Production/Operations, Maintenance Supervisors and Technicians, Warehouse, Purchasing, Planning, Reliability, EHS, Plant and Maintenance Management.
• External: Service providers, contractors, suppliers of spare parts, equipment, tools, and project partners.

Challenges of the Role

• Aligning operating windows and resource availability across multiple departments while maintaining schedule compliance.
• Managing constant changes such as unplanned failures, material unavailability, or absences while keeping backlog under control.
• Ensuring high‑quality work packages and technical documentation.
• Maintaining accurate CMMS data and promoting disciplined documentation.
• Leading cross‑functional alignment under pressure and tight timelines.

Key Decisions

• Selection of work orders for weekly scheduling based on priority, criticality, backlog age, and resources.
• Defining execution dates, assigning crews/contractors, and deciding what must be rescheduled.
• Identifying critical materials to expedite.
• Balancing backlog across areas and adapting preventive plans based on findings.
• Escalating operational, safety, or resource‑conflict issues to leadership when necessary.

Work Model & Travel

On‑site. Travel required. No shift rotation.

Our Commitment to You

You will play a key role in asset reliability and operational excellence, directly impacting equipment availability, safety, and site performance. You will gain expertise in CMMS/EAM configuration, advanced planning and scheduling, cross‑functional coordination, and KPI management while driving continuous improvement across the maintenance function.