Scheduled Hours

40

Position Summary

The Senior Program Manager will oversee education programs within the Office of Health Information and Data Science (OHIDS), the Institute for Informatics, Data Science & Biostatistics (I2DB) under the Associate Director for Education. Specifically, this role will be responsible for managing the graduate programs including providing a high-quality student experience, maintaining program materials, managing special events, and helping support the program director and faculty.

This role is in the Office of Health Information and Data Science (OHIDS). OHIDS includes the Institute for Informatics, Data Science and Biostatistics (I2DB) and Becker Medical Library. This represents an alignment of critical units across WashU Medicine.

This person in this role is expected to be in the office an average of three days per week, with in-office days focused on collaboration, strategic planning, student support, and key meetings with leaders and colleagues.

At OHIDS we take a people-centric approach because our employees are our greatest strength. We are committed to providing safe and inclusive working conditions and take great care to support employee's health and well-being. We support a flexible work environment in order to support a range of work schedules (e.g., hybrid, in-person) and better work-life guardrails. Ensuring the well-being of our team members is a top priority.

Job Description

• Provide guidance and oversight for OHIDS graduate programs, which includes supporting the Associate Director, Deputy Director, faculty, and program directors.
• Create and maintain course listings, independent studies, course evaluations/course syllabi for courses. Coordinate waitlist and enrollment limit management. Maintain the placement of courses in classrooms.
• Student Support: Nurture the student relationship from recruitment and admission through graduation. Support students in course selection and registration. Communicate routinely with cross-campus collaborators including the registrar’s office, financial aid, and other student and academic support units.
• Faculty/Instructional Support: Assist faculty in the management of courses in Canvas, serving as Canvas administrator. Ensure faculty and TAs have access to relevant templates and other standards for on-ground, hybrid, and online teaching requirements as set by the department.
• Workforce Development: Identify opportunities for professional development workshops, external rotations and outreach activities.
• Coordinate special events – graduation, orientation, workshops, etc. - for programs, including marketing, room reservations, set-up and clean-up, logistics, correspondence, etc.
• Attend administrative meetings, course training, regular meetings, events, etc., and disseminate as appropriate to the department.
• Support the efforts to track alumni of graduate programs.
• Perform other duties as assigned.

Working Conditions:
Job Location/Working Conditions:

• Normal office environment.

Physical Effort:

• Typically sitting at a desk or table.
• Repetitive wrist, hand or finger movement.    
• Ability to lift 25 pounds (event setup and cleanup).

Equipment:

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Relevant Experience (5 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Master's degree

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Analytical Thinking, Confidentiality, Deadline Management, Leadership, Microsoft Office, Microsoft Outlook, Multitasking, Oral Communications, Problem Solving, Project Administration, Project Coordination, Project Management Software (PMS), Sound Judgment, Work Collaboratively, Working Independently, Written Communication

Grade

G13

Salary Range

$65,900.00 - $112,700.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.