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Job Type:

Employee

Duration in Months (for fixed-term jobs):

5

Job Family:

Academic Program Management

# of Open Positions:

1

Faculty/Service - Department:

Innovation Centre

Campus:

Ottawa, ON

Union Affiliation:

SSUO

Date Posted:

September 16, 2024

Closing Date:

September 27, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:

35

Salary Grade:

SSUO Grade 07

Salary Range:

$56,626.00 - $71,528.00

Make your mark with the Faculty of Health Sciences! Health matters to everyone and we are committed to becoming a nationally and internationally recognized leader in innovative approaches to active living, health promotion, and quality health services.
Our success lies in our students and our people. Join us and every day you will have the opportunity to make a meaningful impact as we grow together and make a great faculty even better.

Position purpose:

The Center for Innovative Education and Simulation in Nursing (CIESN) at the Faculty of Health Sciences of the University of Ottawa aims to provide the highest standard of bilingual, nursing education for current and future health care providers in the Champlain and District Health Region, provincially, nationally and internationally. Various methodologies are used to provide a milieu of excellence in teaching and learning including: use of up-to-date equipment and facilities that reflect current practice at health care facilities in the region, computer guided simulation, laboratory practice using current technology and simulation. All education modules and simulations are designed to foster critical thinking, autonomous, self-directed and reflective practice.

Reporting to the Manager of the Center for Innovative Education and Simulation in Nursing (CIESN), the incumbent is responsible for executing logistical activities related to the delivery of programs within the faculty, including but not limited to courses, workshops, training, and events, while ensuring smooth and efficient operations and an exceptional client experience. Coordinates elements of physical and material resources, including arrangements with third-party providers and other uOttawa services. Performs routine financial transactions, routine communications and other administrative support functions related to program delivery. May be required to execute logistical activities for special projects within the scope of the overall program.

The incumbent of this position oversees and participates in the organization of healthcare/nursing equipment and setting up of hospital environment for the skills and simulation laboratories.

This position may require evening work with varied schedules, sometimes ranging from 8:00a.m. to 8:00p.m. Evening premiums will be offered.

NOTA: This is a contract or temporary assignment until March 21, 2025.

In this role, your responsibilities include:

• Program Operations: Performs a variety of operational functions related to ongoing program delivery in the context of a service, academic sector, or in a research environment. Performs routine administrative and financial functions.

• Client Service and Communications: Acts as communication liaison between program management, clients, contributors, experts and other stakeholders in order to ensure the effective sharing of critical information related to the program components under his or her area of responsibility.

• Activity and Event Registration: Handles registration related to ongoing participation in program offerings. Plans and executes efficient participant registration and all related follow-up for special events. Handles other routine activities in support of the smooth execution of program events within the scope of the program.

• Resource Coordination: Administers accurate inventories of resources required for program delivery. Contributes to the overall planning for all program offerings by projecting resource requirements for program cycles, including material and space requirements.

• Reporting: Provides a variety of reports to management in support of program planning and continuous improvement initiatives.

What you will bring:

• Post-secondary education in administration, or an acceptable combination of education and experience

• Minimum of 3 years’ relevant experience in administrative coordination

• Demonstrated experience in client service

• Experience working in a postsecondary institution or other complex organization is an asset

• Skills in the use all Microsoft Office software

• Skills in the use of web content management applications is an asset

• Strong organizational abilities and consistent attention to detail in a fast-paced environment

• Ability to produce high quality work in an environment with multiple strict deadlines

• Strong interpersonal and communication skills

• Demonstrated success working in a team setting

• Ability to occasionally work outside of normal office hours

• Ability to occasionally travel outside of the region

• Bilingualism – French and English (spoken and written)

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa: 

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [email protected] to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.