About This Position

 

This position provides broad financial support to Austin Facilities Management. The position primarily serves as the department’s ProCard administrator, overseeing the purchasing card program. This position will also assist the Accounts Payable and Contracts teams with document review and approvals, and support financial research, analysis, and transaction processing.

 

Job Description:

Purpose:

Provides financial information to management by planning, monitoring, processing and reporting financial information for use by management.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Prepares accounting and financial transactions by verifying documentation and accurately completing transactions.
• Reviews documentation, funding and other information for accuracy and ensures that transactions are processed in accordance with city policy, applicable laws and regulations, and sound business practices
• Prepares financial reports by preparing periodic internal and external financial documents, supporting schedules and financial reports to ensure accuracy; researching, compiling, monitoring, and summarizing current and historical financial information and data; and reporting on financial condition and trends.
• Prepares work for processing by gathering and sorting documents and related information; verifying correct funding.
• Assures compliance with conditions of grant by monitoring and analyzing Interlocal agreements, contracts, grants and subcontract expenses and activities; ensuring compliance with federal and local laws. Prepares and submits grant reporting.
• Provides assistance with department’s performance management activities by monitoring and reporting of performance measures and participating in business planning.
• Prepares budget analysis and reports by researching, compiling, monitoring, and summarizing current and historical budget information and data, reporting on budget variances, and downloading financial information from various financial systems. 
• Assists departments and other customers by providing procedural and financial information and guidance with financial systems.
• Monitors expenses and activities and identifies and solves potential or existing problems.
• Researches and provides information requested by City Council, City management, boards and commissions, vendors, the public, and other City offices.

Responsibilities - Supervisor and/or Leadership Exercised:

• May provide leadership, training, and guidance to others.

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of the processes and theories used for public budgetary and financial policies.
• Knowledge of accounting practices and concepts.
• Knowledge of internal control systems.
• Knowledge of preferred business practices.
• Knowledge of manual and automated financial systems.
• Knowledge of financial and budget reporting.
• Skill in designing and maintaining complex spreadsheet and database models and utilizing word processing and presentation software.
• Skill in effective oral and written communications.
• Skill in analyzing and interpreting financial records.
• Skill in gathering, analyzing and presenting data to provide accurate information for management's use.
• Ability to resolve problems or situations that requires the exercising of good judgment.
• Ability to prepare accurate and complex financial reports.
• Ability to establish and maintain good working relationships with other City employees and the public.

Minimum Qualifications:

• Graduation with a Bachelor's degree from an accredited college or university with major course work in a field related to Finance, Accounting, or Economics.

Licenses and Certifications Required:

• None

Preferred Qualifications:

• Experience monitoring and reconciling credit card expense reports using tools such as Bank of America's WORKS or other web-based electronic card payment management service
• Experience with financial software or systems
• Experience analyzing and monitoring financial data (revenue and expenditures), preparing financial reports and performing variance and trend analyses
• Experience working with governmental revenue and expenditure budgets, accounts payable, and accounts receivable
• Intermediate proficiency in Microsoft Office Suite including Excel, Word, Outlook, and PowerPoint
• Ability to travel to more than one work location

 

Notes to Candidate:

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JOIN THE CITY OF AUSTIN TEAM

 

At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

 

What Makes the City of Austin Special?

• Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.

• Value and Innovation: Work in an environment where employees are valued, and innovation thrives.

• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.

• Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.

• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.

• Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.

• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.

• Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.

 

By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

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EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.