Job Title

Administrative Coordinator I

Agency

Texas A&M University at Galveston

Department

Enrollment Services

Proposed Minimum Salary

$3,750.00 monthly

Job Location

Galveston, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Administrative Coordinator I works under general supervision and provides administrative support for Student Enrollment Services to include the exercise of discretion and independent judgement with respect to matters of significance.

Essential Duties/Tasks

Administrative Operations Management

• Oversees planning and execution of administrative operations.

• Maintains daily office calendar and appointment monitoring.

• Reviews and monitors project and program timelines and proactively identifies issues.

• Coordinates office records retention and maintains reference materials.

• Coordinates inventory and maintenance of admissions materials.

• Researches and responds to inquiries about office procedures and processes.

• Coordinates logistical arrangements for travel, meetings, and events.

• Assists in maintaining administrative office procedures.

• Serves as primary or backup administrative support to assigned functional areas.

Documenting Imaging and Workflow Management

• Supports the management of admissions and student records workflows and imaging support.

• Maintains and monitors compliance with TAMU policies and procedures for all documents and processing.

Support and Coordination

• Provides administrative support for executive staff and various team members.

• Coordinates meetings, conferences, and special events.

• Ensures compliance with office policies and procedures.

• Assists with content and maintenance of office website.

• Coordinates logistical arrangements for staff events and meetings.

Compliance and Policy Oversight

• Monitors compliance with office policies and procedures.

• Analyzes requirements for projects or initiatives.

• Provides technical information regarding administrative procedures.

• Assists in establishing procedures to ensure compliance with regulations.

Communications

• Composes correspondence and assists in the preparation of reports, publications, and presentations, including editing and proofreading.

• Coordinates the preparation and distribution of mail outs.

Other Duties

• Performs other duties as assigned.

What you need to know

Salary: $45,000 annually

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.

• Two years of experience in office administration.

Preferred Qualifications:

• Travel and event coordination experience. Experience in student services or related field.

• Working experience with various youth populations in admissions, recruitment, or financial aid.

• Experience assisting with educational programs in a college or university setting.

• Experience providing customer service in a professional office setting.

• Experience in student records and admissions processing.

• Experience in higher education.

• Customer service experience and experience in project management, including a wide range of office experience.

• Ability to prioritize compliance and accuracy for all work production.

Knowledge, Skills, and Abilities

• Ability to work cooperatively with others.

• Ability to multitask and work with frequent interruptions.

• Ability to relate well with various student populations.

• Ability to work well under pressure.

• Excellent oral and written communication skills. Must be able to comprehend, give, and follow both written and verbal instructions.

• Ability to use tact, diplomacy, and judgment in dealing with all customers.

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.

• Ability to pay close attention to detail, meet deadlines, and maintain a high level of accuracy, professionalism, and customer service.

Additional Information

Physical Requirements:

• Mild to moderate lifting.

• Frequently lifts and carries, pushes, or pulls items weighing up to 25 pounds.

Other Requirements and Factors:

• This position is security sensitive.

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures.

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.