Job Description:

Nurse Workforce Unit – Allocations Officer

• Allocations Officer

• Permanent Part Time 0.8 Position available, plus casual positions.
• Fitzroy location

About St Vincent's Hospital Melbourne  

St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. Part of Australia's largest not-for-profit Catholic Health and Aged Care Network, St Vincent's Health Australia, SVHM provides a diverse range of adult clinical services including acute medical and surgical services, sub-acute care, medical diagnostics, rehabilitation, allied health, mental health, palliative care, correctional health and community residential care. 

SVHM's mission is to provide high quality and efficient health services to the people of Victoria in accordance with the philosophy of St Vincent’s Health Australia. This mission is based on the values of compassion, justice, integrity and excellence 

About the Nurse Workforce Unit   

The Nursing Workforce Unit provides a centralised coordinated approach to nursing staff replacement enabling the procurement of the right nurse, at the right classification to cover shift vacancies and meet nurse patient ratios whilst maintaining delivery of high standard patient care. The NWU allows for real time monitoring, analysis and strategic management of issues related to nurse staffing and most importantly provides forward planning to meet any workforce shortfalls and increased clinical acuity needs in the most appropriate and effective manner. 

About the Role

We currently have one permanent part time (0.8 FTE) and casual positions available.

The classification for this position will be HS1 - HS17 ($58,442.80 - $64,610.00 per annum pro rata)

As the Allocations Officer you will be responsible for ensuring that the nursing vacancies across St Vincent’s are filled with appropriate staff in a timely manner with the support of the electronic workforce management system (Health-e-Workforce). You will also undertake all administrative functions in the management of the Nurse Workforce Unit.

• Effectively assist in the management of the staffing allocations service for clinical areas organisation wide
• Liaise with nursing agencies to fill vacancies
• Liaise with the Nurse Unit Managers or the site Hospital After Hours Coordinators if vacancies remain unfilled and to coordinate the movement of available staff
• Assist in the provision of an efficient staff replacement system whilst maintaining a positive interface between clinical staff, professional agencies and NWU staff.
• Maintain accurate records of daily bookings, confirmation and replacement staff.

Your contribution and About You

You are a motivated and self-directed individual with a demonstrated ability to deliver a high standard of customer service. You are team orientated and will bring excellent communication and organisational skills to our team.

• Previous administrative experience
• Demonstrated ability to deliver a high standard of customer service
• Excellent attention to detail, communication and organisational skills
• Demonstrated computer literacy using Health-e-Workforce (preferable but not essential)
• Familiarity with medical terminology
• Customer focused and flexible in work practices
• Previous experience in the health industry, particularly drawing on your experience with allocations would be an advantage 

Additional Benefits 

• A focus on wellbeing initiatives, with regular events and programs
• Confidential, solutions-focused employee counselling
• Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities
• Salary Packaging – Increase your take home pay!
• In the heart of Fitzroy, CBD at our doorstep, close to some of Melbourne’s best cafes, public transport and lots of carparks
• Discounts and Promotions always available through our Foundation
• Regular opportunities for professional development to assist you to reach your career goals
• Culture of continuous improvement

Application  

Please attach your resume and cover letter to your application. 

 Please address your application to Kaely Kalcic - Nurse Unit Manager – Nurse Workforce Operations.

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable number of applicants be sourced.   

  

We encourage applications from people of all backgrounds and abilities.  Inclusion is essential to our mission and diversity reflects the community we serve.  Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM.   

Closing Date:

10 September 2025 11:59pm

Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [email protected]

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct