Job Posting Title:

Sales/Marketing/Events Student Assistant

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Hiring Department:

University Unions

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

To Be Determined at Offer

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Earliest Start Date:

Ongoing

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

This position provides consistent support for sales administration and community marketing efforts. The assistant will help ensure timely follow-up on inquiries, professional communication with partners and customers, and organized coordination of small community events. By handling routine administrative and event logistics tasks, this role allows professional staff to focus on relationshipbuilding, strategy, and program development, while improving responsiveness and overall community engagement.

Responsibilities

 Sales administration & communication

• Draft, send, and track follow-up emails to prospects, partners, and customers for the Texas Union and Hogg.
• Prepare and update price quotes, simple proposals, and basic sales documents using standard templates.
• Maintain contact lists and CRM/spreadsheet records (e.g., logging interactions, updating status, tracking deadlines).
• Monitor shared inboxes, route inquiries appropriately, and ensure timely responses.

• Community marketing support

• Help maintain event and program information on websites, calendars, and community listings.
• Conduct light research on community partners, organizations, and potential outreach opportunities.

• Event planning & onsite support

• Assist in planning small community events.
• Coordinate event checklists, timelines, and confirmations (rooms, A/V, catering, signage, materials).
• Be onsite the day of events to assist with setup, check-in, wayfinding, and breakdown, and serve as a friendly point of contact.

• General administrative support

• Maintain organized digital files and shared folders related to sales and events.
• Prepare simple reports or summaries (e.g., event attendance, follow-up lists, outreach metrics).
• Perform other related duties as assigned in support of sales and community engagement goals.

Required Qualifications

• Currently enrolled as a UT Austin student in good academic standing
• Available to work 6-10 hours per week with some flexibility for events
• Customer service mindset, with ability to interact courteously with campus partners, community members and event clients
• Organizational skills and attention to detail
• Reliable and punctual
• Professional demeanor
• Interest in sales, marketing, events, hospitality or communications as a career development opportunity

Preferred Qualifications

• Familiarity with basic marketing outreach
• Experience working in a fast paced or service environment

Salary
$12.00 per hour

Working Conditions

Typical office environment.

Work Shift

6-10 hours a week. Occasional evenings or weekends due to events schedules

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.