Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.
 

Closing Date:

08/21/2025

Type of Position:

Professional Staff - Fiscal Affairs

Job Type:

RegularNo

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].

Department:

ICE | WISL Inp programs

Department's Website:

Summary of Job Duties:

The Administrative Coordinator reports to the Executive Director of Nursing, Women & Infants, with assignments made by the Executive Director.

Provides administrative and business operations support including, but not limited to, calendar management, meeting and project coordination, and the generation of business reports and data entry to aid in the efficient use of personnel and financial resources on the inpatient Women & Infants nursing units.

Qualifications:

Minimum Qualifications:

• Bachelor’s degree plus two (2) years administrative support experience OR HS diploma/GED or formal educational equivalent, plus six (6) years administrative support experience OR Associate's degree plus four (4) years administrative support experience

• Proficient in Microsoft Office applications: Word, Excel, Access, PowerPoint, Outlook

• Excellent organizational and interpersonal skills with the ability to delegate and follow-up

• Strong problem-solving skills and ability to be a self-starter with limited direction for everyday operations.

• Ability to work independently and interdependently

• Excellent verbal and written communication skills Ability to work under deadline pressure

• Ability to work in a diverse environment with people from various cultures, backgrounds, socioeconomic status, etc.

• Maintain confidentiality requirements

Preferred Qualifications:

• Experience using Workday

Additional Information:

Responsibilities:

• Manage the Executive Director’s complex calendar, including prioritizing and scheduling internal and external meetings, rounding schedules, and travel arrangements

• Coordinate standing meetings (e.g., leadership huddles, strategy sessions, governance councils) and prepare logistics.

• Serve as a gatekeeper and liaison to internal and external stakeholders, ensuring appropriate access to the Executive Director.

• Draft, proofread, and manage formal communications, including emails, memos, reports, and presentations on behalf of the Executive Director.

• Coordinate responses to time-sensitive issues, track follow-ups and outstanding items.

• Organize and manage digital files, reports, dashboards, and confidential documents using UAMS-approved systems.

• Maintain accurate rosters, schedules, and contact lists for departmental use.

• Support data collection and summary for reports related to safety events, staffing, performance metrics, and strategic initiatives.

• Interface with leaders across Nursing, Office of People and Culture, Quality, Finance, Talent Acquisition, and clinical departments to support cross-functional collaboration.

• Gather information for annual budgets, produce monthly variance reports, and keep unit personnel informed of budget status to provide critical operational information.

• Coordinate purchasing activities on behalf of the division and track requisitions to facilitate timely acquisition of goods and services.

• Organize and maintain office files and records in accordance with internal procedures to provide timely and accurate information as needed.

• Ensure the smooth flow of work through the supervisor’s office, initiating follow-up actions as required to reduce unnecessary interaction with the supervisor in routine matters.

• ​May perform other duties as assigned.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

List of three Professional References (name, email, business title), ResumeProof of Veteran Status

Special Instructions to Applicants:

Please contact [email protected] for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Annual TB Screening, Criminal Background Check, Sex Offender Registry

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Hearing

Frequent Physical Activity:

Manipulate items with fingers, including keyboarding, Sitting, Standing, Talking

Occasional Physical Activity:

Crawling, Crouching, Feeling, Grasping, Kneeling, Lifting, Pulling, Pushing, Reaching, Standing, Stooping, Walking

Benefits Eligible:

Yes