Events Team Assistant

Location: New Scientist Headquarters – London
Contract: Hybrid/12-month FTC

 

Job Introduction

New Scientist is the world’s leading weekly science magazine, serving a global consumer audience with an interest in science and technology. From artificial intelligence to climate change, from the latest innovations in health to the mysteries of quantum physics and the human mind, New Scientist covers the ideas and innovations that matter. We talk to researchers at the cutting edge, sift fact from fiction, and distil it all into an intelligible, need-to-know digest.

New Scientist’s events currently comprise of our multi award winning annual festival at ExCeL, New Scientist Live, as well as a programme of virtual and hybrid evening events and one-day masterclasses. The team also develop events for our commercial partners.

This role supports the entire events team and is critical to the success of New Scientist Events. The ideal candidate will be a highly organised, self-motivated and efficient individual with a helpful, can-do attitude, great attention to detail and administrative skills. Events experience would be ideal, particularly in relation to speaker management.

 

Main Responsibilities

Administration

• Act as main point of contact for contributors to New Scientist Events
• Manage contracting process and content submission with event contributors
• Track ticket sales and update relevant documents

 Show Content and Programme Support

• Work with the Head of Event Production to support speaker invitations
• Support Events and Projects Executive with onsite logistics for live events.
• Update the website with event content as confirmed
• Prepare briefing documents and FAQs for event contributors
• Work closely with livestreaming partner to ensure the smooth running of virtual events
• Pre and post-event administration including invoicing for speakers and other suppliers and sharing visitor survey data.

 Sales Support

• Administrative support for exhibitor and sponsorship contracts, invoicing and reporting
• Managing comms with exhibitors and sponsorship and answering general enquiries.
• Maintaining CRM database for exhibitor and sponsorship client for New Scientist Live (Salesforce)
• Administrating process for issuing exhibitor passes and exhibitor comp tickets and assisting onsite with exhibition liaison.
• Assisting with on-site rebook process and preparing onsite materials for rebooking campaign

 

Person Specification

• Meticulous attention to detail and accuracy
• Great Word, Excel and PowerPoint skills
• Positive, enthusiastic approach and ability to work on own initiative
• Excellent time management, organisation and prioritising skills
• Proven ability to work under pressure and to tight deadlines
• Excellent spelling, grammar, writing and communication skills.
• Team player, reliable, approachable, hard worker, flexible

 

We are New Scientist 

In a world where true facts are in short supply, there has never been a greater need for a trusted, impartial source of information about what’s going on in the world – or a greater need for inspiration through great ideas. From artificial intelligence to climate change, from the latest innovations in health and the human mind, New Scientist (NS) covers the ideas and innovations that matter.

 

Our Commitment

We are committed to increasing diversity and maintaining an inclusive workplace culture. We welcome applications from all qualified candidates regardless of their ethnicity, race, gender, religious beliefs, sexual orientation, age, marital status, or disability.

We are Disability Confident Committed. Please let us know if you require any recruitment documentation in other formats or if you require reasonable adjustments to be made during the recruitment process. Please be assured that any such information will be held separately to your recruitment application and will not be considered as part of the selection process.