JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Key Responsibilities

Document Management

• Maintain document control systems and databases

• Ensure proper filing, numbering, and indexing of all project documents

• Manage document versions and revisions tracking

• Coordinate document distribution to relevant stakeholders

• Implement and maintain document retention policies

Quality Control

• Review documents for completeness, accuracy, and compliance

• Ensure adherence to company standards and client requirements

• Conduct regular audits of document management systems

• Maintain confidentiality and security protocols

Coordination & Communication

• Liaise with project teams, architects, engineers, and contractors

• Facilitate document review and approval processes

• Communicate document status updates to project stakeholders

• Support project meetings with document preparation and distribution

Administrative Support

• Prepare and maintain document registers and logs

• Generate reports on document status and project progress

• Archive completed project documentation

• Assist with regulatory compliance documentation

Required Qualifications

Education & Experience

• Bachelor's degree in any field (Engineering, Business Administration, Construction Management, or related field preferred)

• 1-3 years of progressive document control experience in construction, real estate, or related industries

• Demonstrated experience managing complex project documentation lifecycles

• Proven track record in commercial real estate or large-scale construction projects

Technical Skills

• Expert proficiency in document management software

• Advanced Microsoft Office Suite skills

• Knowledge of CAD software and drawing management

• Familiarity with project management systems and methodologies

Core Competencies

• Strong attention to detail and organizational skills

• Excellent written and verbal communication

• Ability to work under pressure and meet deadlines

• Deep understanding of construction/real estate terminology and processes

• Problem-solving and analytical thinking skills

• Leadership capabilities and mentoring experience

Preferred Qualifications

• Experience with BIM (Building Information Modeling)

• Knowledge of industry standards (ISO 9001, construction codes)

• Previous senior-level experience in commercial real estate projects

• Certification in document control or project management

• Experience training and supervising junior staff

Working Conditions

• Office environment with occasional site visits

• Standard business hours with potential for overtime during project milestones

• Collaboration with diverse, cross-functional teams

• Fast-paced, deadline-driven environment

• May require travel to project sites

Location:

On-site –Mumbai, MH

Scheduled Weekly Hours:

48

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.