Payroll Manager will oversee and supervise the organization's payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Oversee end-to-end payroll processes of an in-house multi-state payroll including data input, calculations, and distribution of employee payments ensuring accuracy, data integrity, timeliness and compliance with all statutory law and regulations. 
• Supervise, mentor, and support payroll staff.
• Conduct quarter end reconciliations to ensure Workday and ADP are in sync and tax jurisdictions are filed and paid accurately.
• Conduct year end reconciliation and sign off on employee W2’s.
• Open and close tax jurisdictions and process tax amendments as needed.
• Prepare detailed payroll reports—covering earnings, taxes, deductions, leave, disability, and non-taxable wages—supporting quarterly, yearly, and ad hoc reporting needs. Provide insights to leadership for strategic decision-making.
• Conduct regular audits of payroll processes and bonuses, ensuring compliance and identifying areas for improvement.
• Partner with HRIS to resolve issues, implement system updates including testing, and ensure seamless payroll execution.
• Oversee payroll system implementations, upgrades, and evaluations, ensuring the organization leverages the latest technology for optimal performance.
• Collaborate with HR, Benefits, and Compensation teams on employee changes, benefit deductions, and compensation updates.
• Identify opportunities to streamline payroll workflows through automation, process redesign.
• Lead payroll-related projects such as system implementations, process redesigns, and compliance initiatives.
• Coordinate and prepare internal and external audits, liaising with auditors and legal teams.
• Work with Finance to support payroll budgeting, forecasting, and variance analysis. Ensure proper cost allocation and timely reporting for month-end close and audits.
• Support organizational initiatives, participate in cross-functional teams, and perform other duties as assigned to support business objectives.

JOB REQUIREMENTS

• Bachelor’s degree or equivalent experience.
• Minimum of 5 years of progressive payroll management experience with a multi-state employer.
• Proven leadership skills in supervising teams.
• Proficient knowledge of payroll laws, tax regulations, and compliance standards.
• Proficiency with HRIS and payroll systems.  Workday and ADP experience a plus.
• Strong analytical skills with the ability to interpret data and generate actionable insights.
• Strong organizational, project management, and problem-solving skills.
• Exceptional communication and interpersonal skills, capable of building effective cross-departmental relationships.
• High level of confidentiality and attention to detail.

KNOWLEDGE, SKILLS, AND ABILITIES

• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes
• Prior HRIS implementation experience required
• Excellent organizational skills and attention to detail
• Strong analytical and problem-solving skills
• Strong supervisory and leadership skills
• Proficient with Microsoft Office Suite or related software
• Proficient with payroll software, experience with Workday and ADP Smart Compliance
• Ability to effectively communicate with and influence stakeholders at all levels

**MAY PERFORM OTHER DUTIES AS ASSIGNED**

WORK ENVIRONMENT

Standard office environment, usually indoors away from the elements with moderate noise. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL EFFORT

Maintain a stationary position for extended periods; move about the office, operate computers and files, as needed; and frequently communicate with others. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is required to stand, walk, and reach with hands and arms.

SCHEDULING

This is a full-time benefits-eligible position, working Monday through Friday; 8:00 a.m. – 5:00 p.m. An employee in this position must be available to work beyond these core hours during peak periods.

TRAVEL

No Travel Is Required.  Out of state travel is limited, but may be required for special training/conferences.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required.

EEOC/ADA STATEMENT:

We are an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, gender, sexual orientation, age, religion, disability, veteran, or any other status prohibited by applicable national, federal, state or local law. In an effort to recruit, develop and retain top talent, we are committed to a policy of nondiscrimination in all personnel practices to ensure equal opportunity for employment, promotion, and training for a more inclusive workforce.

RECRUITMENT SCAM NOTICE:

Transportation Insight/Nolan Transportation Group is aware of scams involving fake job interviews and offers. Our hiring process includes a formal interview with a member of our recruitment team. We do not conduct interviews exclusively through text or instant messaging platforms. TI/NTG does not require candidates to pay for training, equipment, or any other fees as a condition of employment. Any request for payment is a scam. Official communication from our recruitment team about your application will only come from emails ending in ‘@ntgfreight.com’ or from ‘[email protected].'