Title:

Document Controller

Job Responsibilities:

• Under broad direction, oversees and performs the full range of activities with associated with document management work on a Project which includes Vendor Document Management
• Coordinate execution of the document management plan incorporating contractual requirements of the assigned Project
• Guides and supervises personnel in the setup and execution of document management processes and systems
• Collaborates within the department and the Client
• Ensure work processes are aligned with project processes and contractual requirements
• Ensure document management deliverables are understood and delivered to contract, quality and schedule requirements, as well being responsible for measurable assets such as budgets, equipment, and staffing
• Manage document controller teams and allocating /assigning work to balance the workload
• Ensure work meets required HSE and QA standards
• Implements and executes the Document Management strategy in support of the scope of work performed and the specific Project needs and goals
• Accountable for the success of the Document Management activities and deliverables in accordance with the agreed schedules, milestone and cost, focused on aiding project goals and objectives
• Effective management of Document Management supply chain activities that ensure delivery of cost-effective services to the agreed scope of work
• Communicate/liaison with Project Management & Team, Client and Sub-Contractors effectively and resolve problems & issues relating to documentation, information and data
• Document distribution management
• Ensures consistent and common appropriate functional training and development programs are provided for all resources in support of Project operational needs
• Communicates regularly with Document Management employees by use of briefing sessions to share knowledge, best practices and lessons learned
• Ensures the correct establishment, utilization, maintenance and usage of Document Management processes, systems, tools e.g. IPMS (in-house system), Supplier Management, Documentum etc
• Management and operational prioritization of the document management team
• Understand limitations of the systems and adopt necessary changes to work practices and works with the database administrators to improve the service
• Set the satisfaction criteria for work processes and the standards for the document management team
• Contribute to the development and training of document management personnel
• Understand KBR Document Management Tools, Documentum, IPMS, WTT, WEBD3, for setting up relevant accounts and users tools issues

Job Requirements:

• Polytechnic/Graduate with minimum 10 - 15 years of experience
• Knowledge of EDMS systems (Documentum, PIMS etc) and computer technology
• Knowledge of Information Management systems and Philosophies is an added advantage
• Knowledge of Oil and Gas industry documentation
• Good communicator and motivator
• Development of procedures and work processes
• Awareness of Regulatory Authorities requirements
• Engineering / EPC project and its deliverables knowledge, Document Management Systems and issuance workflow
• MS Office applications (MS EXCEL / MS WORD / MS Power Point / MS Outlook), PDF tools

• Document Review Cycles and submissions, Engineering and Supplier Documentation and its workflow and submissions / Issuance process etc.

Decarbonization – Energy Transition – Sustainability