Location:

Farmington Hills, Michigan, United States

Job ID:

R0065651

Date Posted:

2024-11-08

Company Name:

HITACHI ASTEMO AMERICAS, INC.

Profession (Job Category):

Administration & Facilities

Job Schedule: 

Full time

Remote:

No

Job Description:

Summary:  

The position is primarily responsible for maximizing the Head of the Americas Region’s time and promoting a positive company image. Additionally, this position acts as a liaison between the Region Head and other company leaders, departments, team members and customers.  This position is also responsible for providing administrative support and performing a wide range of administrative and clerical functions in a timely manner consistent with corporate policy and legal guidelines.

Job Responsibilities:

• Professionally represent the executive when greeting guests, organizing company events, reviewing correspondence and responding to inquiries.
• Acts as the point of contact among executives, employees, clients and other external partners.
• Maintains effective daily operations and makes suggestions for process improvements when necessary.
• Manages information flow in a timely and accurate manner.
• Manages executives’ calendars and schedules meetings.
• Plans & coordinates company events, executive travel, and meetings.
• Formats information for internal and external communication – memos, emails, presentations, reports.
• Develops itineraries and agendas including scheduling flights, arranging other transportation and book accommodations.
• Completes special projects as assigned by the executive. May include creative problem solving, progress oversight, working with multiple company departments and extensive company research.
• Actively seeks to improve professional skill set and capabilities through active engagement in industry status, partaking in educational opportunities and membership in relevant professional organizations.
• Ensures legal compliance in all responsible tasks within the department. 

Qualifications:

Knowledge, skills & abilities:

• Exceptional customer service skills and the ability to work with all levels of staff required.
• Excellent MS Office knowledge
• Ability to use discretion and maintain confidentiality as required.
• Outstanding organizational and time management skills
• Excellent interpersonal, organizational, verbal and written communication skills required. 
• Detail- and deadline-oriented multitasker
• Ability to make strong decisions under pressure.
• This position performs job duties in an ethical and professional manner.

Education:   High school graduate or equivalent required.  Bachelor’s degree and/or professional certification preferred.

Experience:  7+ years prior work experience as an executive or administrative assistant, or similar role.

Working conditions:  Physical Demands:  Required to sit or stand for long periods of time. The employee may occasionally lift and/or move up to 25 pounds.

Travel: Domestic and international may be required as needed.

Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities

If you need a reasonable accommodation to apply for a job at Hitachi, please send the nature of request and contact information.. Queries other than accommodation requests will not be responded to.

Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals with Disabilities

If you need a reasonable accommodation to apply for a job at Hitachi, please send the nature of request and contact information to [email protected]. Queries other than accommodation requests will not be responded to.