JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Overview: The Project Coordinator will be responsible for providing comprehensive support to the Regional Data Centre team. This includes managing various project-related tasks, coordinating with different teams, and ensuring efficient project operations.

Responsibilities:

• Development Support: Assist with legal reviews, business approvals, and Project Funding Requests (PFR) and manage and track milestones and project processes.
• Financial Administration: Facilitate and liaise with Finance and Project Control teams for purchase order and invoice management.
• Status and Tracker Management: Maintain and update the Data Centre Delivery and Engineering tracker.
• Calendar Management: Manage schedules and ensure availability of all attendees for meetings.
• Remote Project Management: Be adept at overseeing and managing project teams geographically dispersed in APAC.
• Document Management: Update, refresh and upkeep of necessary documents and ensure smooth navigation using Document Control Software tools.
• Coordination and Travel Support: Support the coordination of in-person reviews for project reviews, including travel arrangements and scheduling.
• Meeting Support: Take meeting minutes and record action items for weekly syncs with the Regional Program Manager (RPM).
• Procurement Management and Tracking: Oversee the management of long lead equipment (LLE) for substation programs.
• Vendor Onboarding: Assist with document control and onboarding procedures for vendors in the substation program.
• Onboarding Support: Assist in the onboarding of new hires into the Team, including adding them to recurring meetings, the Data Centre Rotations Program (DCRP) calendar, website updates, and distributing mission and vision documents.
• Presentation Development: Create and deliver presentations as required.

Ensure Consistency and Efficiency:

• Maintain consistent meeting formats, agendas, standard documents, presentations, checklists, and formatting across the Services team.
• Facilitate onboarding of new team members through initial IDAP and Tech stages.
• Manage monthly communications and newsletter for the team.
• Collate and distribute bi-weekly status reports.
• Document and optimize team tools and processes, including BIM360, Project Management Tool (PMT), and One Drive. Control and maintain team brand and templates.
• Assist in planning and executing team summits and workshops.
• Maintain team program documents such as team directory, team calendar, and team alias groups.

Requirements:

• Bachelor's degree in a relevant field to the work description above (preferred)

• Previous experience in project coordination or a similar role

• Strong organizational and time management skills

• Excellent communication and interpersonal skills

• Proficient in MS Office / Google Suite and other Project Collaboration tools

• Attention to detail and ability to multitask

• Understanding of project management principles

• Ability to work independently and in a team environment

• Flexibility to handle multiple projects and changing priorities

• Experience in the technology or construction industry (preferred)

Location:

On-site –Singapore

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.