This is an onsite position Monday through Friday and is not eligible for hybrid work. 

As the Office Manager overseeing kitchen operations and administrative functions, you will be the driving force behind creating a well-organized, efficient, and engaging workplace. 

In this role, you will manage everything from tracking inventory and coordinating deliveries to leading employee engagement initiatives and planning in-office events. You'll be responsible for ensuring the smooth daily setup of the office and providing key support to both onsite.

This position is perfect for someone who thrives on multitasking, enjoys collaborating with others, and is passionate about ensuring the office runs seamlessly while fostering a positive and organized environment.

You will…

• Lead and manage a team of chefs, coordinating schedules, overseeing workflow, and ensuring efficient kitchen operations.
• Manage administrative duties such as purchasing, invoicing, and coordinating office supplies.
• Reconcile financials and manage the kitchen and office budget, ensuring cost-effective operations and timely reporting.
• Ensure the office is set up daily, including resetting furniture, stocking office supplies, and conducting space walk-throughs.
• Work in tandem with the site’s Engagement Specialist to coordinate the setup and breakdown of in-office events such as lunch catering, meetings, and engagement events.
• Track and manage kitchen and office supplies, placing orders as necessary to maintain stock levels.
• Liaise with building personnel to receive deliveries and manage vendor relations for maintenance and repairs.
• Manage maintenance vendor schedules and troubleshooting facility issues.
• Lead initiatives aimed at improving office organization, aesthetics, and the overall employee experience.
• Manage and track the kitchen and office budget, ensuring expenses stay within allocated limits and identifying opportunities for cost savings.
• Serve as the primary onsite contact for employees, supporting cross-functional collaboration and problem-solving.

 

You Are/Have

• A self-starter, able to work independently and driven by an enthusiasm for learning and proactively improving existing processes
• Aesthetics are important, so this person should have a keen eye for detail and organization and have very high standards for a neat and organized office
• Comfortable with getting your hands dirty (literally and figuratively!)
• A customer-focused mindset - in this role, every onsite employee is your customer
• An ability to communicate clearly and effectively in both verbal and written form
• Able to perform the essential functions of the position with or without reasonable accommodation, including:
• Regularly lifting and moving up to 30 pounds without assistance
• Stand and/or walk for prolonged periods

At minimum, you have...

• High School Diploma or equivalent 
• 3-5 years of continuous proven success managing administrative responsibilities 
• Experience developing administrative processes and procedures
• Perfect attention to detail
• Excellent communication skills
• Able to perform administrative duties with minimal supervision and/or training  
• Strong technical skills, including word processing, presentation and spreadsheet fluency; internet savvy 

This job description is intended to provide a general overview of the responsibilities. However, the Company reserves the right to adjust, modify, or reassign work tasks and responsibilities as needed to meet changing business needs, operational requirements, or other factors.