Job Description

Applies principles of accounting to analyze financial information, record and reconcile transactions, assist in the preparation of financial reports, calculates incentives,  resolve vendor disputes, ensures the Company's inventory transactions are reported in an accurate and timely manner within the financial records, and handle special projects as assigned.

ESSENTIAL DUTIES, RESPONSIBILITIES AND KEY SKILLS may include, but are not limited to the following.  Other duties may be assigned.

• Provide analysis for Accounting management and business unit teams to determine financial liabilities and prepare appropriate accruals.
• Perform analytical reviews and interpretation of financial data and provides understandable explanations to non-financial business partners.
• Research and resolve the proper accounting treatment for transactions relevant to assigned areas of responsibility in accordance with GAAP and established Company policy.
• Prepare journal entries and assigned account reconciliations on a period basis according to established schedule. Follow up with appropriate individuals for any needed corrections and prepares journal entries accordingly.
• Prepare short term vendor incentive income calculations, analyses and period end journal entries to ensure the general ledger accurately reflects income recognition and vendor receivables
• Assist in the preparation of detailed annual plans based on current year incentives, purchase trends and annual agreements.
• Review purchase projections to ensure accurate revenue recognition, compare future projections to historical purchase volumes as well as current year-to-date activity, and inquire with Merchandising team of any variables unknown to Accounting
• Monitor vendor purchases to determine status of reaching volume thresholds as required in contracts
• Reconcile vendors¿ reported purchases with Advance queried net purchases to ensure maximum income recognition and determine if reserves may be necessary
• Prepare and maintain schedules and supporting documentation needed for management, internal and external reporting, internal and external auditors, and SOX requirements.
• Reports Outside Sales weekly activity each Monday morning
• Collect vendor allowances within 30 days of the due dates 
• Project future period earnings based on allowances in contracts and established revenue recognition methods
• Assist in quarterly reviews/year-end audits with internal, external and recovery auditors.
• Understand daily activities of the department and provide assistance when needed to ensure daily and period goals/deadlines are met.
• Administer the company’s cycle count program

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Advanced Microsoft Word, Excel, Access, AS/400 and PeopleSoft skills.
• Strong analytical, organizational, conflict solving and negotiation skills.
• Extraordinary interpersonal skills to work in conjunction with other departments, vendors and internal and external customers.
• Must be a team player who also works well independently. 
• Must be able to analyze data, draw conclusions, interpret results, and make recommendations with respect to incentive calculations.
• Must be able to read, analyze, interpret and comprehend common scientific and technical journals, financial reports, and legal documents. 
• Must be able to communicate effectively in both an oral and written manner to common inquiries or complaints from customers, regulatory agencies or members of the business community.
• Must be able to effectively present information in one-on-one and small group situations to top management, external department heads, customers, clients and other employees. 

EDUCATION and/or EXPERIENCE

Bachelor's degree from four-year college or university; two to four years related experience and/or training; or equivalent combination of education and experience.

SUPERVISORY RESPONSIBILITIES

Supervises the departmental staff in the absence of the department manager.  Carries out supervisory responsibilities in accordance with the Company's policies and applicable laws.  Responsibilities may include training, planning, assigning/directing work and resolving problems.

CERTIFICATES, LICENSES, REGISTRATIONS

CPA certification preferred.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit.  The employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl.  The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

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