Why You Should Join

The Senior Executive Business Partner will provide business support to a senior leader to ensure that the company builds and grows the best products in the market.  This is a great opportunity for a self-motivated, organized, and eager project manager to work directly with members of our C-Suite. Executives Business Partners at Klaviyo have insight into the vision and strategy of a leading tech company in hyper-growth mode while having hands-on impact on executing that vision.

How You Will Make a Difference 

A successful Senior Executive Business Partner at Klaviyo will be a methodical, organized, take-charge project manager and executive support coordinator who has a deep understanding of all of Klaviyo’s business needs and the impact of major initiatives across departments. In this role you will:

• Oversee scheduling and calendar management for assigned executives, including working with executives to prioritize their time and attendance.
• Attend meetings, take notes on action items, and follow up with content and deliverables. 
• Complete travel arrangements and expense reports for the executives you support.
• Manage the operational cadence of the organization you support to ensure that all pre-planning, meeting scheduling, and follow-ups are completed for major business initiatives throughout the year.
• Manage logistics for departmental off-sites and other meetings and events as needed. Including helping to set agendas  and review the content of these meetings.
• Be the second set of eyes on all major business initiative planning and communication to ensure efficient allocation of resources and effective communication for cross-functional collaborations.
• Serve as a representative for your executives with cross-functional partners and stakeholders, leveraging their guidance as appropriate.
• Act a liaison between the executive team and their broader employee base, advocating for each party as necessary and driving transparency, effective communications and an inclusive work environment for everyone.
• Take on ambiguous problems and scope end-to-end project plans; able to highlight clear results and share learnings.

Who You Are

• You have 3+ years in an administrative support role.
• You have experience supporting C-level executives (highly preferred).
• You have experience booking employee travel.
• You have experience completing expense reports. Experience holding your own corporate card (preferred).
• You’re a systems thinker who can easily spot dependencies and identify gaps in overall project planning.
• You’re highly adept in Google Suite, Slack, Zoom, and other communication technologies.
• You enjoy analyzing and solving problems, helping people, building things, and you continually strive to do things better than the status quo. 
• You are intellectually curious.
• You are proactive in anticipating the needs of the people you support and in obtaining the information you need to execute your projects.
• You have a team-first mentality and have experience collaborating with key stakeholders on multiple projects.
• You are able to work independently and are a self-starter.
  You have experience with event logistics, especially in a project manager capacity.
• You are on a journey of continuous improvement, and you proactively seek and implement constructive feedback to level up your skills and knowledge
• You possess excellent verbal and written communication skills, ability to influence, and exceptional organizational skills and attention to detail.