Epic Staffing Group (Epic), a portfolio company of The Pritzker Organization, is a fast-growing company that provides staffing solutions to the high-demand and rapidly expanding industries of Life Sciences and Healthcare (we are #404 on the Inc. 5000 list of Fastest-Growing Private Companies in America). Epic provides best-in-class staffing solutions across a variety of end markets through its deep sector expertise across life sciences and healthcare. Our Award-winning ‘client first’ culture and operational excellence drive industry-leading customer and candidate retention. We are already one of the largest staffing companies in our industry, and our rapid growth and ongoing expansion are creating opportunities at many levels. You can learn more about Epic Staffing Group below.
 

Duties and Responsibilities of the Position

• Weekly system set-up of new candidates in the system
• Time entry in the company's software of weekly hours worked by Travel Nurses
• Resolves timecard or approval issues related to non-compliant employees
• Attends to all inquiries sent to the team distribution email, escalating issues to the Supervisor per standard protocols
• Process timecards weekly ensuring accurate and timely payroll and billing for assigned COA’s
• Coordinate with the US based management and FOS Billing Specialists to address any issues or concerns and coordinate terminations, pay increases, pay corrections and new starts.
• Overview of COA calls, emails, and texts assuring that all communications are being responded to timely and efficiently.  
• Meeting with internal departments to create a cohesive work environment. 
• Assist in audit operations.  
• Ensures that all payroll documentation is retained in the appropriate drive.  
• Review and recommend improvements to existing payroll procedures.  
• Maintains regular contact with other departments/vendors/customers to obtain and convey information. 
• Keeps management informed of area activities and of any significant problems. 
• Prepare reports for various departments and upper management. 
• Assist in a wide variety of department assignments and/or special projects and other duties as assigned. 

Qualifications

• A bachelor's degree in finance, accounting, business administration, or a related field.
• 1 to 2 years of experience in payroll processing and financial operations.
• Familiarity with payroll software and systems.
• Experience in a finance or accounting role, preferably with exposure to payroll functions.
• Proficiency in using payroll software and systems (e.g., ADP, Workday, SAP) in an advantage.
• Strong analytical and mathematical skills for accurate computation of wages, taxes, and deductions.
• Excellent attention to detail to ensure accuracy in payroll processing.
• Effective written and verbal communication skills for interacting with employees, management, and external stakeholders.
• Comfort with using and adapting to new technologies and software related to payroll processing.
• Team player and respectful of company protocols/policies
• Good time management skills / can multi-task

What's in store for you at Epic?

• Competitive salary package, quarterly performance bonus

• HMO (medical and dental) & Life Insurance coverage

• Paid vacation and sick leave credits. All unused leave credits are convertible to cash by end of the year

• Additional Covid-19 vaccine and birthday leave credits

• Extra allowances will be given for WFH set-up such as internet subsidy and transportation allowance for WFO set-up

• Medicine & Optical reimbursements

• Perfect Attendance bonus

• Career development and advancement opportunities