This Administrative Associate will support the leadership team of the Talent Strategy & Development department within Global Talent Management. The ideal candidate anticipates needs and proactively solve problems. This role is ideal for a self-starter who enjoys working in a collaborative environment.  

As an Administrative Associate, you will:

• Maintain calendar for department and leaders, including scheduling meetings, organizing and coordinating events, and tracking attendance.
• Make travel arrangements and order refreshments when needed.
• Follow established procedures and guidelines, with limited opportunity to exercise independent judgment.
• Order department office supplies as needed and monitor expenditures.
• Prepare correspondence, reports, meeting minutes, presentations, and other written and visual materials.

What it takes

• Minimum of 2 years administrative or related experience, preferably in a medium to large size organization
• High school diploma or an equivalent combination of training and experience; Associate degree or related degree preferred.
• Experience with Microsoft Office products
• Strong organizational and interpersonal skills
• Ability to take direction, be adaptable, and balance multiple priorities.
• A positive and collaborative demeanor!

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard, we don't just have a mission—we're on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

Our commitment to diversity, equity, and inclusion

Vanguard’s commitment to diversity, equity, and inclusion (DEI) is central to our ability to deliver on our mission. We aspire to create a work environment that is inclusive, equitable, and diverse—one that enables our employees, whom we call crew, to thrive and bring their best selves to work every day on behalf of our clients.

Cultivating DEI lifts our entire organization, and everyone shares accountability for our progress—from our senior leaders who lay the foundation and set the example for inclusive behaviors to crew who are growing in their personal DEI learning experiences.

Together, we’re on a mission. We are fueled by the value of diverse voices and connected through friendships and a culture of care—for our clients, our communities, and each other.    

Vanguard’s DEI journey has no finish line. Our commitment is enduring, and we remain focused on the path ahead. To learn more about Vanguard goals and progress toward DEI, download our Diversity, Equity, and Inclusion Report.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.