Job Title: 1LOD Governance Minute Taker

Location: Edinburgh

Role Description 

The Governance Minute Taker will be responsible for accurately capturing and recording the proceedings of governance meetings, including committee meetings, and other official gatherings. This role ensures that all minutes are clear, concise, and reflect the decisions and actions agreed upon during meetings.

Specific Role Responsibilities  

Meeting Preparation:

• Coordinate with meeting organisers to ensure agendas and relevant documents are distributed to attendees in advance.

• Review agendas to understand the context and objectives of each meeting.

Minute Taking:

• Attend governance meetings (in-person or virtual) and take comprehensive notes on discussions, decisions, and action items.

• Ensure that minutes are accurate, impartial, and clearly reflect the key points of discussion, decisions made, and assigned action items.

• Record attendance and any declarations of interest made during meetings.

Post-Meeting Duties:

• Draft and circulate minutes to meeting participants for review and approval within an agreed-upon timeframe.

• Revise and finalise minutes based on feedback from participants.

• Maintain an organised archive of all minutes and related documents, ensuring they are easily accessible for future reference.

Compliance and Confidentiality:

• Ensure that all minutes comply with legal, regulatory, and organisational standards.

• Maintain confidentiality of sensitive information discussed during meetings.

Support to Governance Team:

• Assist in the preparation of meeting materials, such as agendas, reports, and presentations.

• Provide general administrative support to the governance team as needed.

Functional Area Responsibilities 

• Attention to Detail - Ability to accurately capture key points of discussion and decisions without omitting important information.

• Time Management - Ability to meet deadlines for the distribution of draft and final minutes.

• Confidentiality -  Maintain discretion and protect sensitive information.

• Communication - Strong written and verbal communication skills to interact with executives, and other stakeholders effectively.

• Organisation -  Highly organised with the ability to manage multiple meetings and tasks simultaneously.

• Adaptability -  Ability to work in a fast-paced environment and adjust to changing priorities.

Experience required 

• Previous experience in minute-taking, particularly in a financial Service or Fintech firm.

• Familiarity with corporate governance principles and practices is an advantage.

• Strong command of written English and excellent grammar skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Good stakeholder management and communicating and influencing skills.

• Experience working in a role where excellent attention to detail was required.

About FNZ Culture  

Our culture is what drives us. It's at the heart of who we are and everything we do. It's what inspires, excites and moves us forward. Our ambition is to create a culture for growth, one that opens up limitless opportunities for our employees, customers and the wider world. At FNZ we know that great impact is only possible with great teamwork.  

That’s why we value the strength and diversity of thought in our global team. 

The FNZ Way is the cornerstone of what we do. It is comprised of four values that set the standard for how everyone at FNZ interacts with each other, with our customers, and with all our diverse stakeholders around the world. 

• Customer obsessed for the long-term 

• Think big and make an impact  

• Act now and own it all the way 

• Challenge, commit and win together.

Read more about The FNZ Way and our values: www.fnz.com/culture 

Opportunities 

• Right from day one, you will work alongside exceptional, multicultural teams - experts in their respective fields - who will inspire and challenge you to make your greatest impact.  

• Be part of a highly successful, rapidly growing, global business that is leading the delivery of financial services via cloud computing and partners with some of the world’s largest companies;

• Working in a flexible and agile way that meets the needs of the business and personal circumstances; 

• Remuneration, significant financial rewards and career advancement is based on individual contribution and business impact rather than tenure or seniority; 

• We provide global career opportunities for our best employees at any of our offices in the UK, EU, US, Canada, South Africa and APAC

Commitment to Equal Opportunities  

At FNZ, we recognise that diversity, equity and inclusion are important factors contributing to our success. We embrace the unique perspective and capabilities of our current and future employees, which will help us continue to drive innovation and achieve our business goals. Recruitment decisions at FNZ are made in a non-discriminatory manner without regard to gender, ethnicity/race, faith, age, nationality, gender identity, sexual orientation, marital status, socio-economic background, disability or military veteran status where all applicants and employees are valued and respected.  

In addition, we want to ensure accessibility needs are well supported, if you require specific support please advise us. 

About FNZ

FNZ is committed to opening up wealth so that everyone, everywhere can invest in their future on their terms. We know the foundation to do that already exists in the wealth management industry, but complexity holds firms back. 

We created wealth’s growth platform to help. We provide a global, end-to-end wealth management platform that integrates modern technology with business and investment operations. All in a regulated financial institution. 

We partner with over 650 financial institutions and 12,000 wealth managers, with US$1.5 trillion in assets under administration (AUA).

Together with our customers, we help over 20 million people from all wealth segments to invest in their future.