HOURGLASS COSMETICS — LOGISTICS COORDINATOR 

Connected by creativity and driven by purpose. Hourglass Cosmetics is a vegan and cruelty-free beauty brand, redefining luxury cosmetics with high-performance products, innovative formulas, and award-winning franchises. Recognized by Forbes, Fast Company and Time Magazine as one of the most inventive beauty companies, Hourglass leads the industry with its breakthrough products and its commitment to animal welfare. Founded in 2004, Hourglass is globally available in 32 markets and nearly 3,000 doors including Sephora, Ulta, Neiman Marcus, Selfridges, Space NK and more. Hourglass became part of the Unilever Prestige division in 2017. Discover more about the Hourglass brand story and mission on our website hourglasscosmetics.com.

The Logistics Coordinator will work closely with the Supply Chain Manager to manage the movement of components and finished goods between suppliers and the Hourglass Distribution Center. The Logistics Coordinator will route supplier shipments for pickup and delivery to the next destination.  This includes, but is not limited to quoting, scheduling, and documenting transportation for exportation and importation of international supplier shipments. The Logistics Coordinator will be responsible for communicating and tracking all shipments in transit and maintaining clear and accurate dates on each Transfer Order in our ERP. 

WHAT YOU DO:

• Create and maintain accurate Transfer Orders in NetSuite, ensuring dates, items, quantities, etc. match physical shipments in-transit.
• Reach out to freight forwarders for quotes, review freight costs, and find the most economical mode of transport that achieves the desired delivery date.
• Ensure prompt pick-up and delivery of shipments through fluid communication and follow-up measures with our external freight forwarding partners.
• Communicate with the Purchasing team and Supply Chain Planner regarding delays or any issues about the transport of goods between suppliers and to the distribution center.
• Work closely with Accounting to audit freight invoice discrepancies at end of month.
• Apply freight and customs costs from shipment invoices to the landed cost of items, so inventory absorbs both the freight and customs cost correctly, in a timely manner.
• Serve as the first point of contact for any supply issues that may arise (delays, out of spec material, constraints, etc.), understanding the issue in detail and proactively suggest solutions. 
• Work directly with suppliers and freight forwarders to receive shipment documentations and assist with providing artwork and/or HTS codes to effectively help in clearing customs.
• Acts as an intermediary between the Receiving team at the Hourglass Distribution Center and Supply Chain Specialists on all inbound shipment discrepancies, ensuring smooth communication, understanding, and quick resolution.

YOU’LL LOVE THIS JOB IF:

• You are extremely ORGANIZED: You are not overwhelmed by the thought of tracking multiple transactions at a time.
• You are DETAIL ORIENTED: You appreciate the importance of having detailed and precise information. You understand that you’re at the ground level ensuring that shipments are booked, picked up and delivered on time.
• You are a strong COMMUNICATOR: You are a people person, natural leader and collaborate well with others. You maintain strong working relationships with internal and external stakeholders including supply chain specialists, warehousing/distribution, contract manufacturers, and freight forwarders.
• You are a PROACTIVE LEARNER: You actively seek out learning opportunities and anticipate needs rather than passively waiting.
• You are AGILE: You adapt well to changing needs and priorities and are able to pivot easily to achieve goals and deadlines.

QUALIFICATIONS:

• Minimum 3 years of Logistics experience required. Bachelor’s degree preferred.
• Must understand the basics of Commercial Invoices, Packing Lists, Shipper’s Letter of Instruction, and how freight is billed by forwarders. International logistics experience preferred.
• Experience in Purchasing and working with suppliers is a big plus.
• Experience using ERP programs is preferred. Experience using NetSuite is a big plus.
• Experience working with 3^rd party freight forwarders and LTL services.
• Strong oral and written communication skills.
• Ability to exercise independent judgment and follow-through on work assigned.
• Demonstrated organization skills.
• Able to multi-task, prioritize work/deadlines in a fast-paced environment.
• A basic understanding of Microsoft Excel is required.
• Must be able to work in office at least 60% of the time.

The expected base salary range for this position is $72,000 to $78,000.00. The exact base salary is determined by various factors including experience, skills, education, geographic location, and budget. This position is also eligible for participation in the company discretionary bonus plan, based on personal performance and company results. In addition to base salary, Hourglass Cosmetics offers a competitive benefits package to eligible employees, including medical insurance, dental insurance, vision insurance, life insurance, accident insurance, critical illness insurance, disability insurance, retirement savings plans and company match, paid family leave, education-related programs, paid holidays, discretionary vacation time, and more.

Hourglass is an organization committed to diversity and inclusion to drive its business results and to create a better future every day for its diverse employees, global consumers, partners and communities. If you are an individual with a disability and need accommodation in order to apply for a job listing, please contact us at 310-392-7799 or [email protected].

Equal Opportunity/Affirmative Action Employer Minorities/Females/Protected Veterans/Persons with Disabilities.

Applicants and employees are protected from discrimination under Federal law. For more information, please see EEO is the Law