Main Purpose:

Founded in 1993, Trafigura is one of the largest physical commodities trading groups in the world. Trafigura sources, stores, transports and delivers a range of raw materials (including oil and refined products and metals and minerals) to clients around the world. The trading business is supported by industrial and financial assets, including a 72 percent ownership in global oil products storage and distribution company Puma Energy; global terminals, warehousing, and logistics operator Impala Terminals; Trafigura's Mining Group; and the private investment arm Galena Asset Management.

A career at Trafigura offers a gateway to working on some of the most exciting challenges of a constantly evolving world – from helping to optimise supply chains to developing infrastructure and new markets. In a culture that is founded on openness and energy, our people work as part of a multinational, globally connected team and thrive in a fast-paced environment where they can nurture and commercialise bold ideas. Everyone has a voice and is empowered to collaborate across geographies and fields to help craft our business and the wider world. We know the importance and value of diversity in our company, and we invest in attracting, developing and retaining talent from all backgrounds.

Take full control of 3rd Floor Reception providing excellent service to our internal/external customers by showing professionalism, proactivity and dynamism and complying with the specified responsibilities.

Knowledge Skills and Abilities, Key Responsibilities:

Knowledge, Skills and Abilities

-    Reception, Secretarial or hospitality studies.

-    Minimum 3 years’ experience in Reception, Secretarial or Office Management positions.

-    Excellent customer service focus.

-    Ability to work independently and in coordination with the team.

-    Ability to work with different tasks at the same time.

-    Excellent organization skills.

-    Languages: excellent verbal and written communication skills in English (B2 level or more).

Key Responsibilities

-    Answering, forwarding, and taking messages for switchboard phone calls.

-    Welcoming visitors, guests, vendors, and candidates.

-    Keep the 3rd floor Reception area well organized, clean, and tidy at all times.

-    Travel management

-    Taxi/Remise coordination.

-    Receive, organize, register, and send correspondence in coordination with national/international courier vendors.

-    Coordinate internal visits from abroad – flights and hotel booking

-    Meeting rooms booking and catering coordination

-    Create purchase orders for services under Reception Team´s responsibility.

-    Coordinate with employees and vendor the printing of business cards.

-    Administrative tasks in general

Key Relationships and Department Overview:

Facilities & Reception Team Lead

Equal Opportunity Employer

We are an Equal Opportunity Employer and take pride in a diverse workforce. We do not discriminate in recruitment, hiring, training, promotion, or other employment practices for reasons of race, colour, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or handicap, disability, or any other legally protected status.