Equal Opportunity and Nondiscrimination Statement                                    

In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases.

Location:

Claremont, CA

Job Posting Title:

Assistant Director of Human Resources, Talent Acquisition

Job Details and Requirement:

BASIC FUNCTION:

Claremont McKenna College is seeking a full-time, experienced recruiter to help us fill a broad range of positions. The recruiter will serve as the liaison and point of contact for hiring departments and will manage the full cycle of recruitment including writing, reviewing and editing job descriptions, posting positions, sourcing, screening, interviewing, and facilitating communication between candidates and the hiring manager.   The ideal candidate will be motivated by the search process and aspire to find the best candidate for each and every position they recruit for. 

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:

Primary Responsibilities

• Oversee and coordinate all staff recruitment activities including but not limited to sourcing candidates, recruiting, and vetting qualified and diverse candidates for roles within the College;

• Support faculty recruitment including but not limited to posting, sourcing, dispositioning and onboarding.

• Collaborate with hiring managers to identify needs, create and update job descriptions; post vacancies; conduct reference checks; review background checks; prepare offer letters; and negotiate and extend offers of employment.

• Provide administrative support, guidance and accountability throughout the interview process by preparing appropriate interview questions to quickly and accurately assess qualifications; conducting phone screens; scheduling interviews; and communicating effectively with the hiring manager, interview team and applicants during the interview and selection process.

• Effectively evaluate applicants and candidates based upon department needs and with the intent to ensure that candidates understand and embrace the College’s culture

• Pre-screen and present detailed and accurate profile summaries of candidates including appropriateness of skills, strengths, experience, knowledge and compensation.

• Serve as primary point of contact for candidates, providing valuable and accurate information about the College and the position.

• Ensure hiring manager and search committee members are provided with interview training as needed.

• Maintain current knowledge of and provide training and support on Workday recruitment functionality and faculty application system.

• Organize and document post-interview debriefing and feedback with search committees.

• Disposition applications in the candidate management system (Workday and faculty application system).

• Provide support and coordination of employee onboarding and transition activities

• Conduct orientations for staff and faculty including but not limited to completing I-9 in compliant and timely manner. _

• Utilize various job boards, sourcing tools and techniques to a attract and identify viable candidates

• Network and maintain relationships with higher education talent community.

• Audit job boards to ensure our postings are visible. 

• Track and maintain metrics to summarize recruitment activity.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. 

The successful candidate will also be able to perform the following essential functions:

• Take and follow directions.

• Work cooperatively with others.

• Receive and respond appropriately to constructive criticism.

• Display a positive attitude.

• Balance multiple tasks and priorities

• Performs other essential duties and tasks specific to the position.

QUALIFICATION STANDARDS:

EDUCATION: 

Bachelor’s degree is preferred or experience in a related field or equivalent combination of education and experience is required. 

EXPERIENCE: 

Minimum of three years of experience as a recruiter and five years of experience with human resources including onboarding activities, preferably in higher education required. 

CERTIFICATION:

Human Resources certification preferred.

LICENSES: 

A valid driver’s license or equivalent means of reliable transportation to off-site meetings and events is required.
 

REQUIRED KNOWLEDGE, SKILLS, and ABILITIES:  Individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of knowledge skills and abilities.

• Working knowledge of employment and recruitment best practices, statues and laws.

• Proven ability to adapt to changing recruitment needs, adjust pace of work and tolerate ambiguity, as well as manage multiple recruitments simultaneously with strong results and goal orientation.

• Proven ability to manage multiple open searches, with the ability to plan, prioritize, and respond to changes quickly.  Must have excellent time management skills organizational skills.

• Ability to assess applicant competency and experience.

• Ability to prepare instructional material and provide hiring managers with training on the College’s applicant tracking system and best practices for conducting interviews

• Ability to handle confidential and sensitive materials with tact and diplomacy and exercise discretion in dealing with controversial or potentially sensitive topics.

• Skilled in organization and problem solving with diverse groups and stakeholders while working independently.

• Skilled in written and verbal communication adjusting to the target audience.

• Engaging and highly effective interpersonal and communication skills with diverse groups (faculty, staff, administrators, professionals and students).

• Ability to adapt and flourish in a fast-paced environment. 

• A high level of accuracy and attention to detail

• A strong sense of accountability and professionalism

• Computer proficiency with MS Office, HRIS databases, and applicant tracking systems.

• Spanish speaking preferred.

OTHER:

HOURS:   The regular hours for this position are 8:00 a.m. to 5:00 p.m., Monday – Friday.  .  Hours may vary due to needs of the College or department.

CLASSIFICATION AND STATUS: 

This is an exempt position.

This is a regular full-time position.

This is a benefits-eligible position.

SALARY RANGE:

The anticipated salary range is $75,000 - $80,000 per year. Salary will be commensurate with qualifications and experience.

Supervisor – AB1825                               No 

Mandatory Reporter – CA Penal Code:  No 

Responsible Employee – Title IX:           Yes

Campus Security Authority – The Clery Act  No

Required On-site or Remote Personnel       

During an emergency, required on-site or remote personnel provide services that relate directly to the health, safety, and welfare of the College, ensure continuity of key operations, and maintain and protect College properties.

On-site personnel are expected to come to work in emergency situations unless they are specifically excused by their departments.  On-site personnel are required to report to Campus to perform required function. 

Remote personnel can continue operations without physically reporting to campus. 

Is this position:

On-Site Essential        No

Remote Essential        No

IPEDS Category Job Code:          13-0000 Business and Financial Operations Occupations     

Physical Requirements: Light (up to 20 lbs.)

SUPERVISORY RESPONSIBILITY:  None

GROOMING AND APPEARANCE:  The Claremont Colleges seek to maintain a neat and professional image at all times. 

BACKGROUND CHECK:  The successful candidate will be required to undergo a full consumer background check.  Certain positions will require the successful completion of a post-offer physical agility test.  Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description.

ADA/OSHA:  This job description defines the essential or fundamental job duties of this position.  It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others.  It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).

DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.  When duties and responsibilities change and develop, the College will review this job description and make changes of business necessity.

AT-WILL EMPLOYMENT:  Employment with the College is “at-will” meaning that the terms of employment may be changed with or without notice, with or without cause, including, but not limited to termination, demotion, promotion, transfer, compensation, benefits, duties, and location of work.  There is no agreement express or implied between the College and you for continuing or long-term employment. While the College has every hope that employment relationships will be mutually beneficial and rewarding, employees and the College retain the right to terminate the employment relationship at will, at any time, with or without cause.  The President is the only person who can modify or alter the at-will employment relationship.

Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law.  Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, (909) 621-8490.  All applicants must complete and submit an online application to be considered for an open position.

Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant's acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College's automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Office of Human Resources if qualified for any open position. Please do not contact departments directly.

Disability Accommodations                                                                                    

In compliance with applicable laws ensuring equal opportunities to qualified individuals with a disability, CMC will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual (applicant or employee) with a disability if the disability affects the performance of essential job functions, unless the accommodation results in an undue hardship for the College. Employment decisions are based on the merit and not an individual’s disability.               

An applicant or employee who requires an accommodation should contact the immediate supervisor and the Human Resources Office. If multiple accommodations are identified that do not pose an undue hardship for the College, the selection of an accommodation will be at CMC’s discretion. To request disability accommodation for any part of the application or hiring process, please contact Human Resources at (909) 621-8490 or [email protected] for assistance.