The Executive Assistant (EA) role at Dematic Corp. offers an outstanding opportunity for professionals who thrive in ever-changing environments and wish to support high-level leaders! This position provides strategic operational and administrative assistance to two Vice Presidents and their teams, helping them maintain attention on critical priorities. As a trusted collaborator, the EA coordinates complex schedules, communication workflows, logistics, project coordination, and departmental processes. This role bolsters organizational alignment, cultivates efficiency, and secures smooth operation of leadership and departmental activities.

We offer:

• Career Development

• Competitive Compensation and Benefits

• Pay Transparency

• Global Opportunities

Learn More Here: https://www.dematic.com/en-us/about/careers/what-we-offer

Dematic provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The base pay range for this role is estimated to be $70,125 and $100,000 at the time of posting. Final compensation will be determined by various factors such as work location, education, experience, knowledge, and skills.

Tasks and Qualifications:

What You Will Do in This Role

• Offer strategic administrative and operational support for two Vice Presidents and the teams they lead, enabling them to focus on key priorities.

• Act as a trusted advisor to the SVPs and leadership team in the execution of initiatives and communication strategy.

• Lead or support projects from inception to delivery. Supervise progress on goals, handle timelines, coordinate with interested parties, and ensure results are met.

• Manage sophisticated calendars, meetings, and travel, proactively resolving conflicts and logistics.

• Prepare and coordinate meeting materials, presentations, agendas, notes, and follow-ups.

• Serve as a key point of contact between leaders, internal partners, and external collaborators.

• Support leadership meetings, All Hands, offsites, and team events, including planning, coordination, and communication.

• Assist with departmental operations such as reporting cycles, surveys, onboarding touchpoints, and employee recognition.

• Maintain internal systems, distribution lists, and organizational information.

• Track recurring deliverables and support initiatives that improve engagement, alignment, and efficiency.

What We Are Looking For

• Bachelor’s degree or equivalent experience combined with education

• 5 years demonstrated ability in an executive assistant or administrative support role, preferably supporting senior leaders.

• Strong organizational skills with the ability to prioritize independently.

• Clear, professional written and verbal communication skills.

• High level of discretion, judgment, and attention to detail.

• Experience coordinating meetings, events, travel, and expenses.

• Comfort working with tools such as Outlook, Teams, SAP, Concur, Workday, or similar systems.

• A proactive approach and ability to anticipate needs.

• Ability to maintain composure in stressful situations and balance priorities

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