The University of Nevada, Las Vegas (UNLV) appreciates your interest in employment. We ask that you keep in mind the following when completing your application:  

• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.  
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.  
• Please note that applications must be submitted prior to the close of the recruitment.

Once a recruitment has closed, applications will no longer be accepted.  If you need assistance or have questions regarding the application process, please contact Human Resources at (702) 895-3504 or [email protected].

Job Description

The University of Nevada, Las Vegas invites applications Administrative Assistant I – Back Office Medical Assistant, UNLV Student Wellness, Student Health Center [R0144707]

ROLE of the POSITION

Student Wellness at the University of Nevada, Las Vegas seeks a full-time Back Office Medical Assistant I, to join our healthcare team at the Student Health Center (SHC) and Faculty and Staff Treatment (FAST) Center. The Back Office Medical Assistant duties include but are not limited to:

• Perform accurate and thorough patient intakes with minimal spelling errors and review patient history, vital signs, and medications.
• Recognize and respond to emergencies in collaboration with the healthcare team.
• Complete laboratory requisitions ensuring all relevant information is included along with supporting documentation (e.g., copies of insurance cards) is included when indicated.
• Apply principles of universal precautions, aseptic technique, and infection control.
• Prepare patients for examinations and medical procedures.
• Perform diagnostic tests such as vision screening, EKG and spirometry, as recommended by the reason for patient visit.
• Assist providers with examinations, clinical procedures, and treatments.
• Perform accurate inventory of medical supplies and equipment.
• Prepare and administer immunizations per SHC policy and procedure. 
• Follow up on test results under the guidance of registered nurses and healthcare providers.
• Prioritize and perform multiple tasks as needed in the clinic.
• Ability to adjust work schedule as needed, based on patients, staffing, and clinical need
• Effectively and efficiently use the SHC/FAST Center electronic health records system.
• Maintain proper (e.g., correct spelling, clear and definitive statements) legible documentation and clinical records.
• Prepare, maintain, and stock examination and treatment areas.
• Teach patients methods of health promotion.
• Treat patients with compassion and empathy.
• Comply with the SHC/FAST Center’s policies, procedures, and accreditation standards.
• Answer telephones, emails, instant messages (IM) and assist with requests resulting from these inquiries.
• Participate in infection prevention assessments and safety drills.
• Comply with quality assurance practices.
• Strictly uphold the confidentiality of health information and protect patients’ right to privacy.
• Acknowledge and greet patients, clients, and visitors upon entering the Student Wellness Center (SWC) with a smile, make eye contact, address their needs, and direct them to the appropriate area or person.
• Restrict unauthorized entry of patients, clients, and visitors into clinic area. Grant entry to clinic area only to those who are authorized to enter due to appointments, meetings, or upon receiving approval for other acceptable reasons.
• Provide patients/clients and guests with accurate general information about SWC and its services.
• Ensure that packages/deliveries on behalf of SWC are delivered to the appropriate recipient, or that the recipient is notified of a package/delivery immediately.
• Ensure a neat, clean and professional appearance of the lobby, self-check-in, and front desk areas.
• Schedule, re-schedule, cancel, and confirm appointments.
• Patient account maintenance: accept and process payment, process statements, and maintain SWC patient accounts in a timely manner. Verify eligibility status of patients/clients.
• Assist patient/clients with check-in and check-out processes. Troubleshoot patient portal check-in issues.

MINIMUM QUALIFICATIONS

Graduation from high school or equivalent education and one year of clerical experience which included experience in one or more of the following areas:  maintaining records, answering telephones, and reviewing forms, documents and other written materials; OR six months of experience as an Administrative Aid in Nevada State service; OR an equivalent combination of education and experience as described above.

High school diploma or equivalent and successful completion of a medical assistant program (or related education and experience within a healthcare setting) are required. Must have valid CPR certification.

All candidates must pass a background screening.

Employees of the UNLV Student Wellness Center must be in compliance with our Employee Exposure to Communicable Disease (Prevention of) Policy, and Immunization Compliance Manager.

PREFERRED QUALIFICATIONS

Medical assistant national certification

COMMITMENT to DIVERSITY and CAMPUS VALUES

A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit.

SALARY

Grade 23 Step 1, salary 39,421.44. "Step" means the number assigned by the Division of Human Resource Management to identify a specific rate of pay within a grade. Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.

BENEFITS OF WORKING AT UNLV

• Competitive total rewards package including:
  • Paid time off, sick leave, and holidays
  • Excellent health insurance including medical, dental and vision
  • Comprehensive retirement plans and voluntary benefits programs
• No state income tax
• Tuition discounts at Nevada System of Higher Education (NSHE) schools
• Tuition discounts for spouses, domestic partners, and dependents

PERKS

• Employee recognition and appreciation programs
• Connect with colleagues with shared interests
• Personal and professional development opportunities
• UNLV athletics ticket discounts
• Statewide employee purchase program discounts
• RebelCard discounts on and off campus
• Wellness programming for all UNLV faculty and staff at no cost
• Opportunity for career advancements

*REVISED* HOW TO APPLY

THIS RECRUITMENT MAY CLOSE PRIOR TO THE ANNOUNCED CLOSING DATE BELOW BASED ON VOLUME OF APPLICATIONS RECEIVED.

Submit a letter of interest (cover letter) and a detailed resume listing qualifications and experience. If you are a veteran, please attach your DD-214 or other applicable official documentation to your application as evidence of Veterans or Disabled Veteran’s status.

Attach ALL documents in the CV/Resume attachment section when applying.

Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. The resume must have a detailed description of the major duties that you performed as a part of each job; applicants must demonstrate that they qualify for this position. Education (including High School) and experience must be clearly documented. Your application will NOT be moved forward if your application is incomplete.

This recruitment will close at midnight (Pacific Standard Time) on October 15, 2024. Materials should be addressed to [email protected] and must be submitted through Workday, as we do not accept emailed materials. For assistance with the application process, contact UNLV Human Resources at (702) 895-3504 or [email protected].

SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES

UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the “Find Jobs” process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number, “R0143489” in the search box.

If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.

PROFILE of the UNIVERSITY

Founded in 1957, UNLV is a doctoral-degree-granting institution comprised of approximately 30,000 students and more than 3,600 faculty and staff. To date, UNLV has conferred more than 152,000 degrees, producing more than 130,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine.  UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada.

Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Report’s annual listing of the nation’s most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada.

For more information, visit us on line at:  http://www.unlv.edu

EEO/AA STATEMENT

The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible. Women, minorities, and veterans are encouraged to apply.

TITLE IX STATEMENT

The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates.  Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106).  The University’s commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Box 451062, Las Vegas, NV 89154-1062, Frank and Estella Beam Hall (BEH) Room 553, Telephone: (702) 895-4055; Email: [email protected], or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: 1-800-421-3481 FAX: 202-453-6012; TDD: 1-800-877-8339; Email: [email protected]; or to both.

Information pertaining to the University’s grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found online at the Office of Equal Employment & Title IX webpage.

SAFETY AND SECURITY STATEMENT

UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online.

JOB CATEGORY

Classified

Exempt

No

Full-Time Equivalent

100.0%

Required Attachment(s)

Posting Close Date

10/15/2024

Note to Applicant

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.  

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified,  HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment. 

References will be contacted at the appropriate phase of the recruitment process.  

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.  

For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.  

All document(s) must be received on or before the closing date of the job announcements (if a closing date is provided).

Recruitments that provide a work schedule are subject to change based on organizational needs.