Department:

Libraries and Historical Resources

Start Here. Grow Here. Stay Here.

Start Here. Grow Here. Stay Here.

The Sarasota County Department of Libraries and Historical Resources is looking for an administrative assistant to help with a variety of exciting programs and services. This person will provide crucial support for our team by managing calendar listings for events, crafting social media content, editing print materials, assisting with communications between the department and our stakeholders and more.

This is an exciting time to join Libraries and Historical Resources. In the past five years, the department has inaugurated a new annual literary festival called Off the Page, plus a new mobile Pop-Up Library, and we are just months away from opening a new History Center and a renovated and expanded Fruitville Library. These improvements will greatly expand our role in making Sarasota County a great place to live, work, play and visit. If this sounds like a good fit for your interests and skillset, we want to hear from you!

About the Position

In this role, you will be responsible for...

Administrative Support

• Assists in the creation, editing, processing, and posting of social media content, blogs, and other communication products.
• Works closely with the department’s Marketing Coordinator to coordinate social media and other communication products.
• Creates and manages calendar listings for departmental programs and events.
• Assists in coordinating with Friends groups and other community stakeholders to promote departmental programs and events.
• Design graphics for use in newsletters, social media, and other promotional materials, adhering to library branding and ADA accessibility standards.
• Assists with research and data collection for use in departmental communications.
• Proofreads and edits flyers and other marketing materials for proper style, branding compliance, and spelling accuracy.
• Completes copying, filing, and mail distribution.
• Prepares routine correspondence.
• Responds to visitors’ inquiries received by email, phone call, or in person.

Customer Service

• Represents Sarasota County to customers, volunteers, staff, and donors.
• Implements standards of service that ensure the prompt and efficient resolution of inquiries and requests from internal and external customers, delivered with the utmost courtesy and respect.
• Assists with routine public-facing operations, including reference services, meeting space management, and retrieving materials for customers.
• Collects, maintains, and analyzes statistics, reports, and other metrics on various aspects of operations and services.

  Staff Development

• Participates as a member in assigned short-term special projects and long-range strategic planning.
• Participates in cross-training in other sections and aids in cross-training in own section.
• Provides opportunities for continuing professional development of self and others, especially in acquiring relevant understanding and skills.

Other duties as assigned/required.

About the Schedule

Work Hours:

• Full-Time, 40 hours per week.

• Must be available to work: Sunday - Saturday, 8:00 a.m. - 8:00 p.m.

• Work schedules may vary due to split shifts, rotations, on-call, emergencies, etc.

As a reminder, all county employees are considered essential and must be prepared to protect and support the community and its citizens. Each employee, without exception, will have a duty assignment and be required to work during a disaster or declared emergency.

About You

To be considered for the position, you must have the following:

• High school diploma or its equivalent and 0 to 2 years of business, clerical, secretarial, and computer experience. 

• Possess an aptitude and willingness to learn.

Preferred Qualifications:

• At least one year of experience in a marketing/communications role preferred.

Subject to Passing Substance Screening:  This position is subject to passing a pre-employment substance screening.  An applicant who fails to pass a required drug screening test shall be disqualified from employment in any class for a period of five (5) years.

Fingerprint Screening:  This position is subject to a mandatory fingerprint-based background check per applicable federal, state, and/or local laws. The screening will be used to verify criminal history and other relevant information as permitted by law.  An applicant who fails to pass a required screening may be disqualified from employment.

About Everything Else

Starting Pay: $20.85, based on experience.

Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s).

If you are selected to join our team, please click on this link to review the Required First Day Documents. You will need to present the following items on your first day:

1. I-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

• If your position requires a Florida Driver’s License, this must be one of your documents. (Your Florida Driver’s License can serve as one of your documents listed in link above – List B Documents.)  

2. U.S. Social Security Card (signed, physical card). This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. (Your U.S. Social Security Card can serve as one of your documents listed in link above – List C Documents.)  

Benefits:

• Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more! Choose one of three great medical plans, including one with a $0 premium option, with completed preventative visits!
• For more information about employee benefits, please click this link or visit SCGov.net for additional information.
• Utilize our award-winning wellness program including free gyms at multiple Sarasota County Government locations. 
• Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year!)​​

A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County – Many Voices, One Team.

We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different.

Our vision is to attract, develop, retain and engage a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service – internally and externally. 

A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call 941-861-5353.

Sarasota County prohibits discrimination in all services, programs or activities. View the complete policy at scgov.net (keywords: ADA Compliance).

Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.