Job Title: Accounting and Finance Coordinator

Department: Accounting Department

Reports To: AGM and Director of Accounting

FLSA Status: Exempt 

The Finance Coordinator plays a pivotal role in providing comprehensive support within the realm of accounting. This includes adeptly handling tasks such as invoice processing and maintaining meticulously organized payable lists. A keen attention to detail is imperative to facilitate seamless operations in all accounting processes.

Job Responsibilities & Duties include but are not limited to:

• Assist in the preparation, processing, and maintenance of financial documents, including invoices, bills, and statements

• Generate and process invoices, ensuring accuracy and timely submission to clients or employees

• Assist in tracking and managing expenses, including reimbursement processing and monitoring company spending

• Maintain accurate and up-to-date financial records by recording transactions, updating ledgers, and reconciling bank statements

• Handle various administrative duties related to the finance department

• Maintain an organized open payables list, generate checks for payment, and prepare monthly reports

• Ensure accuracy in financial records and adherence to accounting standards

• Process invoices and manage accounts payable duties efficiently

• Oversee the open payables list, with a focus on generating checks for timely payments and the preparation of comprehensive monthly reports

• Assist and be on site for all major events to help ensure before, during, and after the event is executed seamlessly

• Conduct monthly reconciliation of multiple bank statements to ensure accuracy and consistency

• Assist the Director of Accounting AGM in the preparation of financial statements and contribute to special projects as required

• Complete other tasks and projects as assigned

Skills Required: 

• Must have prior experience with D365

• Proficient in Microsoft Excel, Outlook, Word, D365, and other relevant tools 

• Organizational Skills: Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities

• Attention To Detail Skills: Accuracy and attention to detail in handling HR records and documentation

• Confidentiality Skills: Ability to handle sensitive information with discretion

• Problem-Solving Skills: Ability to identify and resolve basic issues

• Communication skills: Efficient communication skills, both written and verbal 

• Team Player: Capable of collaborating with the accounting team and other department 

Professional Requirements:  A Bachelor's degree from a technical college or University in Accounting, Finance, or a related field is preferred. 2-3 years of experience in accounting is preferred. 

Qualifications: The ideal candidate should be proactive, detail-oriented, and capable of working independently. A commitment to maintaining financial and organizational accuracy and contributing to the overall efficiency of the accounting functions is essential.

Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to walk, stand, sit for long hours and work with various types of equipment.

Benefits:  

• Generous Paid Time Off, Sick, Personal, and Holiday Pay

• Health, dental, and vision insurance 

• 401(k) investment plan, with a discretionary employer match up to 3%  

• Employer-paid and supplemental life insurance  

• Short – and long – term disability insurance available  

TO APPLY: 

Only candidates that apply through our online system will be considered. Applicants that need reasonable accommodations to complete the application process may contact: 312-235-7148 

Recruiter: Maggie Szot 

Contact: (312)235-7148 

Soldier Field - ASM Global 

1410 S. Museum Campus Drive 

Chicago, IL 60605 

ASM is an Equal Opportunity / Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.