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Closing Date:

09/28/2024

Type of Position:

Instructional Development

Job Type:

RegularNo

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].

Department:

COM | Internal Med Hem-Onc Support

Department's Website:

Summary of Job Duties:

The Program Coordinator will assist Division Director, Division Administrator and faculty as needed in the Division of Palliative Care.

Qualifications:

• Bachelor degree in business administration or a related field plus two (2) years business administration experience OR Associate Degree PLUS four (4) years administrative or program coordination experience or High School PLUS six (6) years administrative or program coordination experience

Preferred Qualifications:

• Medical office experience preferred.
• Proficiency in Word, Excel and Outlook preferred.

Additional Information:

Responsibilities:

• Serves as primary administrative support for the Director of the Hospice and Palliative Care including but not limited to, transcribes letters, manuscripts, reports and answering telephones. 
• Preparing and delivering mail/Fed-Ex.
• Assist with the planning, organizing, and coordinating of special projects, functions, meetings, and events. 
• Arranges travel and meetings, and organizes itineraries for the Director of the Palliative Care Program and faculty.  
• Maintains and manages the calendars of the Palliative Care Director and faculty.
• Creates and updates (when necessary throughout the month) the monthly on-call schedule for the Division’s clinical faculty, fellows, residents, and rotating students on the consult service at both UAMS and CAVHS, distributing the schedule to both UAMS and CAVHS on-call managers, and inputting the schedule into the UAMS OnCall system.       

Administrative support Hospice and Palliative Care:

• Arranges travel and meetings, and organizes itineraries, maintains and manages the calendars, transcribing, reports, coordinating special projects, planning and coordinating meetings and events.  Upkeep of QI metrics and joint commission spreadsheets and planning QI reports for the Palliative Care Committee, plan for TJC site visit, upkeep of Blackboard by uploading videos, articles, schedules. 
• Upkeep of the evaluations and schedules and communications with the O2 online portal for the students.
• Manages schedules for the rotating medical students and trainees, and send out bereavement cards (addressing envelopes.
• Assists in training new administrative support staff. 
• Responsible for being familiar with day to day routines of other Administrative staff in the Division of Hospice and Palliative Care. 
• Assists with office duties for the division; such as answering the phone, ordering office supplies, special projects, files, makes copies, delivers and retrieves mail as well as distributing the mail, faxes correspondence, and performs related responsibilities as required or assigned.
• Other duties as assigned.

Salary Information:

Commensurate with education and experience.

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Special Instructions to Applicants:

Please contact [email protected] for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

No Background Check Required

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Talking

Frequent Physical Activity:

Lifting, Reaching, Standing, Stooping, Walking

Occasional Physical Activity:

Balancing, Climbing, Crawling, Crouching, Feeling, Grasping, Kneeling, Pulling, Pushing, Sharps

Benefits Eligible:

Yes