NVE Experience Agency is a brand experience and production agency dedicated to building ideas rooted in culture and guided by the principle that ‘The Right Moment Will Transform Someone Forever.’ NVE’s team of creatives, strategists, and producers develop insight-driven ideas rooted in culture to convert consumer attention into commitment, action, and brand loyalty.

Summary of Position:

NVE Experience Agency is seeking a dedicated and highly skilled Associate Producer. This role is responsible for leading the creation of memorable experiences and ensure successful program delivery to our clients.

As a Associate Producer on our team, you will have opportunities to oversee all aspects of event production, collaborating with other teams on concept development, and ensuring flawless execution. This role requires agility, professionalism, attention to detail, and grace under pressure. Join us in crafting extraordinary and transformative experiences.

This role will primarily lead/support production for an account in the autonomous vehicle industry. Our autonomous vehicle client develops self-driving technology for ride-hailing services, and participates in numerous events annually through marketing, public affairs and policy initiatives. This role offers a great opportunity for growth with a major industry leading client.

Job Responsibilities:

• Project Delivery
  • Build and maintain project documentation including deliverable timelines, production schedules, run of show, etc
  • Update status reports and schedules and maintain lists of action items to ensure smooth and timely delivery of programs and associated deliverables
    • Coordinate communications between team members
  • Organize brainstorms and debriefs – including but not limited to scheduling, tracking attendees and meeting set-up
  • Provide seamless onsite execution
  • Ensure project / program is delivered on-time, on-budget and flawlessly
  • Collaborate with cross functional teams and agency partners in managing effective communication between project team members
  • Manage specific elements of a project including but not limited to vendor communications, negotiations and ensuring payments are being made on time
  • Ensure projects are resourced effective and efficiently
  • Manage multiple programs at once
• Client Management
  • Build and maintain effective client relationships, ensuring that all client needs are heard, understood, and addressed in a timely manner
  • Provide clear communications to the client regarding roles an responsibilities, scope, budget and schedules for assigned programs
• Budget Management
  • Develop and manage project budgets up to $650,000
  • Oversee coordination with all internal parties on invoices and vendor payments
  • Reconcile all costs against budgets
  • Support our finance group by ensuring you and your teams are closing out projects in a timely and efficient manner
• Team Management
  • Have regular check-ins with your manager and team to provide feedback in timely manner   
  • Foster a productive team environment that encourages collaboration and process to ensure all deliverables are meet
  • Provide ongoing mentorship, and training sessions to further grow each individual's career
  • Responsible for ensuring timesheets are completed in a timely manner for all project workstreams whether leading or supervising
  • Interview and hire full time and freelance support to guarantee projects are flawlessly executed within target margin
  • Ensure all team members are on-boarding temporary production staff in accordance with company policy
  • Protect resources on projects accurately utilizing internal and external resources
• Mobile Marketing Management
  • Manage and coordinate all aspects of mobile marketing operations
  • Execute project plans by meeting or exceeding key milestones and deliverables for each phase of the project
  • Create and manage production schedules to ensure timely execution of all tour-related activities.
• Marketing Asset Management
  • Leverage existing marketing assets and collaborate with the creative team to develop new concepts
  • Manage logistics, including transportation, setup, and teardown, to ensure smooth operations at each tour location
• Partnerships Management
  • Manage special event and partnership opportunities for various types of events including local, national and international organization partnerships, trade shows, conferences, and policy events
  • Manage the production of branded giveaways and fabrication, ensuring alignment with the overall partnership brand strategy

Qualifications:

• Must have at least 3-4 years of proven event production experience
• Experience creating and managing budgets up to $650,000
• Experience managing mobile marketing programs and client assets including traveling tours
• Strong project management skills
• Client focus with attention to detail, flexibility and accountability for results
• Strong written and verbal communication skills
• Extraordinary organizational skills, self-motivation and intuition
• Thrive in a fast paced, agency environment
• Excellent computer skills Microsoft and Apple applications, team project software, social media sites
• Thorough understanding of permitting standards (Including but not limited to TPA, Special Event, Fire, Health & Safety, Building & Safety, Noise, etc.) and ability to successfully manage production timelines and needs as related to permit procurement
• Ability to both lead teams and act as a support to Event Producer on larger Project Teams
• Ability to effectively manage tasks across multiple projects/various clients at the same time

Requirements:

• Must be able to remain in a stationary position 50% or more of the time while working remotely and in a standing position 50% or more of the time while working onsite  
• While working onsite, must be able to work outdoors in various weather conditions as needed 
• Have a valid Driver’s License and own car
• Regularly required to stoop, kneel, bend, crouch and lift up to 25 pounds and occasionally heavier items 
• Available to work weekends and evenings as needed for events 
• Available to work on-site in the greater West Coast area and other locations as needed 
• Able to travel up to 40-60% of the year

Location: We are a hybrid company with hub locations in Los Angeles and New York. The ideal candidate is located in Los Angeles, CA as the client’s assets are located there and will require in person management.

Diversity, Equity, Inclusion and Belonging:

At NVE, we are led by curiosity and fueled by humanity. Authentic connection is at the heart of our work and we embrace the opportunity and responsibility we have as an organization to provide the tools and resources needed to deliver the best and most equitable experiences possible for our employees and the clients we serve.

Perks & Benefits: 

• Health & Wellness Benefits 
• 401k Match 
• Communication Stipend 
• Paid Company holidays & PTO Package 
• Company get togethers & annual retreats 
• Paid Parental Leave 
• Flexible WFH policy 

Salary Estimation: [$67,000.00 - $90,000.00]

This is an exempt full-time position. NVE intends to provide a competitive total compensation package which includes a variety of incentives, benefits, growth and developmental opportunities. There are many factors to the presented salary range, including but not limited to - location, departmental budgets, certifications, and overall job-related qualifications.