SUMMARY

The Accounts Payable Manager is responsible for managing the accounts payable function which includes general ledger postings, monitoring accounts payable aging reports, and ensuring the accurate and timely processing of vendor invoices.

Reasonable accommodations may be made to enable individuals with disabilities to perform all functions.

• Manages a staff of 3-5 accounts payable coordinators. Assigns, reviews, and approves the work of the accounts payable coordinators.
• Responds to vendors’ inquiries and researches vendor statements, responding to vendors via phone or email on the status of payment.
• Performs administrative functions including month end processing, vendor approvals, and 1099 processing.
• Schedules and facilitates meetings with accounts payable staff. Trains and coaches accounts payable staff on job tasks and work performance.
• Processes outgoing wire transfers and ACH payments.
• Applies an understanding of operational accounting to anticipate and meet the needs of both internal and external customers and vendors.
• Identifies opportunities for process improvements including internal controls, forms, procedures, policies, and systems.
• Provides support for the client accounting group during the month-end close processes. Manages vendor and payment transition during acquisition integration. Provides information to support requests from external auditors.

Education:

• Bachelor’s degree in Accounting or related field

Required Licensure, Certification, etc.:

• N/A

Work Experience:

• Four (4) years or more of related experience and/or training; OR equivalent combination of education and experience
• Five (5) years of previous supervisory experience AND payables experience required

Knowledge:

• Knowledge of accounting and understanding of the general ledger accounts and how they relate to invoices

Skills:

• Completes all tasks in a timely manner as instructed by the Controller
• Cooperates with senior management and coworkers to ensure that services can be adequately maintained to meet the needs of internal and external customers
• Treats clients and associates with courtesy, respect and dignity
• Interfaces with management and technology support personnel on accounting applications
• Identifies current or potential problems with reports, analyzes the impact to financial data, and proposes solutions

Authority to Act:

• Performs duties independently with minimal supervision, operating from specific and definite directions and instructions. Decisions are of a routine nature made within prescribed operating guidelines, policies and procedures. Mistakes/errors may result in work stoppage, loss of business, poor customer relations and/or damage to product, all of which can have negative financial implications for the organization.

Budget Responsibility:

• The employee has control over resources available only.

The working conditions and physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements

• While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit or stand for extended periods of time and may be required to run; walk; handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Lifting Requirements

• Exerting up to 50 pounds of force occasionally, and/or up to 25 pounds of force frequently, and/or greater than 10 pounds of force constantly to move objects.

Working Environment

• The majority of work will be performed in climate-controlled environment, but may be exposed to inclement weather and varying degrees of temperatures on occasion.

Travel

• Travel of up to 5 % may be required.