JOB PURPOSE

The Accounts Payable Specialist will be responsible for accurately processing vendor invoices, reconciling accounts, and ensuring timely payments to suppliers. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with internal stakeholders and external vendors.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Receive and review vendor invoices for accuracy, completeness, and compliance with company policies and procedures.
• Code and enter invoices into the accounting system, ensuring proper general ledger account allocation and expense categorization.
• Obtain necessary approvals for invoice payments from appropriate department heads or managers.
• Reconcile vendor statements to ensure all invoices and payments are accounted for and discrepancies are resolved promptly.
• Process vendor payments via check, ACH, wire transfer, or other approved payment methods in accordance with payment terms.
• Communicate with vendors regarding invoice inquiries, payment status, and payment discrepancies.
• Assist with month-end and year-end closing activities, including account reconciliations and reporting.
• Maintain accurate and up-to-date records of accounts payable transactions in the accounting system.
• Monitor accounts payable aging reports to identify past due invoices and follow up with vendors to ensure timely resolution.
• Collaborate with other members of the finance team to improve accounts payable processes and procedures.

JOB REQUIREMENTS

• High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• Experience in accounts payable or related finance roles.
• Logistics and Transportation experience preferred.

KNOWLEDGE, SKILLS, AND ABILITIES

• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Excel.
• Strong attention to detail and accuracy in data entry and reconciliation.
• Excellent communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
• Ability to prioritize tasks, manage deadlines, and work efficiently in a fast-paced environment.
• Strong problem-solving skills and the ability to proactively identify and address issues.
• Familiarity with credit and collection processes.
• Knowledge of regulatory requirements related to accounts receivable management.

**MAY PERFORM OTHER DUTIES AS ASSIGNED**

WORK ENVIRONMENT

Standard office environment, usually indoors away from the elements with moderate noise. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL EFFORT

Maintain a stationary position for extended periods; move about the office, operate computers and files, as needed; and frequently communicate with others. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is required to stand, walk, and reach with hands and arms. Occasionally, the employee is required to lift boxes up to 20 pounds. 

SCHEDULING

This is a full-time benefits-eligible position, working Monday through Friday; 8:00 a.m. – 5:00 p.m. An employee in this position must be available to work occasionally on weekends and evenings, during peak periods.

TRAVEL

Local travel is required. Out of state travel is limited, but may be required for special training/conferences.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required.

EEOC/ADA STATEMENT:

We are an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, gender, sexual orientation, age, religion, disability, veteran, or any other status prohibited by applicable national, federal, state or local law. In an effort to recruit, develop and retain top talent, we are committed to a policy of nondiscrimination in all personnel practices to ensure equal opportunity for employment, promotion, and training for a more inclusive workforce.