The Value of Active Minds
 

About Jupiter

Jupiter is one of the UK’s leading investment management companies with over 500 employees and £51.3 billion worth of assets under management (as at 30th June 2024).

Jupiter provides investment services to individual and institutional investors through mutual funds (UK unit trusts, Luxembourg SICAVs and Dublin OEICs), separately managed accounts and sub-advised funds. Jupiter has experienced a period of international growth with offices open in EMEA and APAC.

The majority of our employees are based in our London office located just minutes from Victoria station which provides stair-free access from both the Underground’s Victoria line and National Rail platforms, as well as limited road crossings to the Jupiter office. Our London office was designed to encourage employees to live active, healthy lives with floor-to-ceiling windows that allow for greater natural light and the benefit of a private balcony, table tennis room, cycle storage and on-site shower and locker facilities. The short distance to Green Park and St James' Park also provides employees with a natural space to relax during their lunch break and a healthy alternative to office-based meetings. 

We offer our UK employees a 3:2 hybrid working arrangement where Tuesdays, Thursdays and a third day of your choice are worked from the office. The other two days may be worked from home.  This facilitates collaboration and allows employees to maximise productivity whilst maintaining a healthy work/life balance.

Background

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The role supports the Client Group team including the Head of UK, Deputy Head of UK and Head of Client Solutions. This is a 12 month FTC to provide maternity cover for the permanent PA.

Key Responsibilities

• Point of contact for internal and external enquiries.
• Provide business support with pro-active management of emails and diary management to the above individuals.
• Preparation of meetings including producing agendas, collating papers and logistics for the meeting.
• Understanding of key stakeholders including clients and internal contacts, their needs and priorities and ensure that they are kept informed on relevant matters.
• Book conferences, seminars, workshops - internal and external and brief staff as appropriate.
• Ensure managers have correct paperwork for meetings.
• Book travel including flights, trains, taxis and hotels for all trips in UK and abroad in line with travel policy.
• Production of Powerpoint presentations.
• Complete expense claims and process invoices using Workday. 
• Completion of CPD returns on an annual basis.
• Routine office administration (e.g. filing, photocopying, shredding, archiving, invoice and expense processing and tracking).
• Provide holiday cover for other PAs as and when required

Desired Skills / Experience

• Proven team/personal assistant experience preferably in Financial Services
• Advanced knowledge of Microsoft Office (in particular, Powerpoint, Word and Outlook)
• Strong level knowledge of Excel
• Knowledge of Salesforce preferable but not essential
• Accuracy and attention to detail even when working under pressure
• Strong organisational skills
• Strong communication skills
• Ability to deal professionally and discreetly with confidential information
• Ability to work with minimum supervision
• Flexible and adaptable in approach to work
• Ability to prioritise and multi-task
• Hands on team approach
• Confidence to liaise with contacts at all levels

Additional Role Details

• This role is subject to the Conduct Rules set by the FCA.

Don’t meet every requirement? At Jupiter we are dedicated to building a diverse and inclusive workplace, so if you are interested in this role, but don’t think your experience aligns perfectly with every listed requirement in the job description, we would encourage you to apply. You may be the right person for this role.