• Faculty of Engineering, Architecture and Information Technology

• Full-time (100%), Permanent position

• Base salary will be in the range $82,133.76 - $91,295.50 + 17% Superannuation (HEW Level 5)

• Visa sponsorship is not available for this position

• Based at our St Lucia Campus - Brisbane

About This Opportunity 

We are seeking a motivated and experienced Executive Assistant with excellent organisational and time management skills to support the Associate Dean External Engagement and the Senior Executive Assistant to the Executive Dean for the Faculty of Engineering, Architecture and Information Technology. Next to this, you will also support the overall operations of the office.

Key responsibilities will include:

Provide high-level administrative support to ensure the smooth operation of an Executive's schedule, including diary management, correspondence, meeting coordination, travel arrangements and communications. Support relevant boards and committees with secretarial tasks, and proactively plan and manage divisional projects, events, and conferences. Prepare executives with necessary briefings for meetings and oversee daily information flow within the executive office. Liaise with internal and external stakeholders, handle enquiries, and ensure timely follow-up. Manage financial processes such as reimbursements, expenses, and approvals in accordance with University policies, and perform additional tasks as required by the supervisor.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave/paid primary care leave

• 17% superannuation contributions + 17.5% annual leave loading

• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight

• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

• Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program

• On campus childcare options

• Affordable parking

• Salary packaging options

About You

• A Bachelor’s degree with subsequent relevant experience; or completion of an Advanced Diploma qualification and at least two years subsequent relevant work experience; or completion of a Certificate IV and extensive relevant work experience; or an equivalent combination of relevant experience and/or education/training.

• Excellent organisational and time management skills as well as a commitment to a high level of customer service.

• High level of organisational skills, including the ability to prioritise competing work demands and meet deadlines, whilst maintaining accuracy and attention to detail.

• Advanced stakeholder management and engagement skills.

• Excellent time management skills.

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, criminal check, education check, etc. 

Work Rights?

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions? 

For more information about this opportunity, please contact Sarah Flett via [email protected].  

For application inquiries, please reach out to the Talent Acquisition team at [email protected], stating the job reference number (below) in the subject line. 
 

Want to Apply? 

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume

• A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We are dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We are committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact [email protected].

Other Information 

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who do not meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close on Sunday, 7 December 2025 at 11.00pm AEST (R-59119). Please note that interviews have been tentatively scheduled for Wednesday, 10 December 2025 in the afternoon.

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