With minimum supervision, provide high level, confidential administrative support in the Human Resources department including but not limited to HR staff, VSP employees and leaders, recruitment, benefits, recordkeeping, and system administration.

Provide high level, confidential administrative support to the HR recruitment function including programs, projects, and other general HR support as needed.

Conduct research, analyze data and make recommendations as requested regarding vendors, programs, and internal processes. Coordinate miscellaneous activities.

Prepare and manage online job postings to ensure that all jobs are represented accurately and posted in a timely manner. Maintain and recommend improvements to the VSP Careers site as it relates to job postings and recruitment. Use online applicant tracking system for to manage job postings and candidate activities.

Accurately and compliantly complete Federal Form I-9 in coordination with joining VSP employees. Monitor USCIS guidelines for compliant completion of I-9s to ensure changes are implemented.

Serve as liaison with vendor contacts to research and resolve issues

Provide advice and counsel to hiring managers, VSP employees and external applicants regarding issues related to Talent Acquisition

Manage new hire activities, including proactive communication to hiring managers regarding new hire progress and timely completion of onboarding forms

Provide administrative support to the Pathways to Premier Program, including requisition support and job postings to VSP Careers site and external partner sites

Run reports and accurately submit employee referral program payouts

Ensure accurate and timely completion of new employee forms for all new hires

Manage background checks, drug screens, and employment verifications, ensure completed screens meet employment standards

Address requests and issues independently, however, may rely on HR centers of excellences (COE), such as HR business partners, compensation, benefits, disability management and/or payroll for more complex or appropriately escalated inquiries

Job Specifications

Typically has the following skills or abilities:

Two to four years of experience providing high level administrative service and/or has supported projects

Knowledge of Human Resources general practices and principles

Proficient with spreadsheet, word processing and presentation applications (Word, Excel, PowerPoint).

Excellent written and verbal communication skills with some experience giving presentations

Ability to meet tight deadlines and manage multi-tasked workload

Ability to navigate through multiple computer applications including, but not limited to HRIS, intranet, multiple Applicant Tracking Systems and external vendor sites; and knowledge of various computer software applications

Compensation range for the role is listed below. Applicable salary ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions. For more information regarding VSP Vision benefits, please click here. 

Salary Ranges: $17.85 - $28.88

Unincorporated LA County Residents: Qualified Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, and any other similar laws.

Notice to Candidates: Fraud Alert - Fake Job Opportunity Solicitations Used to Collect Fees/Personal Information. 

We have been made aware that fake job opportunities are being offered by individuals posing as VSP Vision and affiliate recruiters. Click here to learn about our application process and what to watch for regarding false job opportunities. 

As a regular part of doing business, VSP Vision (“VSP”) collects many different types of personal information, including protected health information, about our audiences, including members, doctors, clients, brokers, business partners, and employees.  VSP Vision employees will have access to this sensitive personal information and are subject to follow Information Security and Privacy Policies.