Department:
SOM KC Pathology and Lab Medicine
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Pathology & Laboratory Medicine
Position Title:
Research Office Coordinator - Pathology
Job Family Group:
Professional Staff
Job Description Summary:
The Research Office Coordinator is responsible for administrative, office management, purchasing, accounting, and post award duties for the department's research office.
This position will serve as a purchasing coordinator for all purchases within a department, center, institute, or core. They will be responsible for ensuring adequate budgets exist, the purchase is appropriate for the source of funds, entering the purchase in the KUMC and departmental systems, and placing the order with the vendor. They may also approve invoices for payment with the state and other entities, reconcile revenue and expense accounts, and/or coordinate contract related activity. This position has direct interaction with faculty, staff, and external entities.
Job Description:
Job Responsibilities
- Coordinates and processes all invoicing, purchases, including creating requisitions, purchase orders and/or through use of the Business Procurement Card.
- Manages all orders, deliveries, and payments to vendors.
- Tracks Faculty grant financials, distribution and reconciliation of indirect accounts.
- Determines the availability of budget and appropriateness of all purchases.
- Generating and processing internal and external fee-for-service activities in Workday.
- Creates and provides reports of billing or invoicing activities as directed.
- Manages vendor contracts and accounts in the departmental databases.
- Processes travel reimbursements and expense reports for the department.
- Manages departmental travel policies and procedures based on pertinent regulations.
- Assists with other administrative departmental duties such as correspondence, document review, file organization, scheduling, etc.
- Coordinating service requests that involves Facilities, Telecom, Information Resources, or other KUMC department or third-party vendors.
- Assists with planning and coordinating office events.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.
Required Qualifications
Work Experience:
- Four years of related work experience in a business-related field. Relevant education can be substituted on a year for year basis.
- Experience using databases.
- Customer service experience.
Preferred Qualifications
Work Experience:
- Experience working in purchasing.
- Experience using Workday Accounts Payable and Procurement modules.
- Familiarity with accounting practices in an academic institution, including policies, procedures, and regulations of the State of Kansas, Research Administration, and KU Endowment Association.
- General ledger accounting experience.
Skills
- Communication skills.
- Analytical & problem solving skills.
- Presentation skills.
- Attention to detail.
- Multi-tasking.
- Computer skills.
Required Documents
Comprehensive Benefits Package:
Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html
Employee Type:
Regular
Time Type:
Full time
Rate Type:
Hourly
Compensation Statement:
The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.
Pay Range:
$28.20 - $38.35
Minimum
$28.20
Midpoint
$33.17
Maximum
$38.35