Scheduled Hours

40

Position Summary

Provides management and financial analysis of department and research support operations.

Job Description

• Assist with managing accounting services within department including budgets, financial reports, and analysis.
• Develops financial models, projections, and forecasts for business management functions.
• Assists with department annual budget and estimates.
• Primary Fiscal Manager for Large Recharge Center.
  • Responsible for billing tasks related to the WUCCI Recharge Center through the iLab and Workday systems, reviewing and approve service records and billing rates, generating customer invoices for internal and external uses on a timely basis.
  • Serves as primary administrative contact for users; create user profiles in the systems and resolve billing conflicts; facilitate the execution of service contract for new external users to ensure compliance.
  • Monitor the status of revenue collection from both internal and external sources, addressing any issues associated with Accounts Receivables for the WUCCI.
  • Responsible for fiscal management of service contracts and software licenses and amortize on a quarterly basis.
  • Responsible for tracking micro-grant and internal funding expenditures and reporting balances.
  • Provides the Scientific Director and Business Director with monthly and annual financial reports and analysis (grants and operating funds), monitoring and communicating any personnel and non-personnel funding needs on a timely basis.
  • Works with Research Administrator in relation to reports and projections involving research funding and integration with the overall WUCCI Recharge Center budget.
  • Manages all WUCCI grant funds, including reporting, budgeting, purchasing and payroll sourcing.
  • Manages all WUCCI personnel sourcing, PCA/PAA, and effort certifications. Coordinates with other departments for WUCCI staff supported by grant funds outside of Cell Biology & Physiology.
  • Completes all usage reports.
• Manages endowments, including coordination with Financial Analyst III for payroll costing allocations.
• Manages reallocation of overhead and salary rebate program.
• Sets up new FFR owners, roles, and projects.
• Manages projects (start-up and other discretionary accounts), including contingent draw downs and tracking.
• Reviews and recommends operational policies/procedures.
• May manage support staff.
• Assists Business Director with projects as needed.

Working Conditions:
Job Location/Working Conditions

• Normal office environment.

Physical Effort

• Typically sitting at desk or table.

• Repetitive wrist, hand or finger movement (PC Typing).

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Washington University seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

No additional education beyond what is stated in the Required Qualifications section.

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Accounting, Billing, Budgeting, Finance, Financial Analysis, Generally Accepted Accounting Principles (GAAP), Interpersonal Communication, Oral Communications, Organizational Savvy, Prioritization, Workday, Workload Management, Written Communication

Grade

G12

Salary Range

$58,400.00 - $99,700.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.