Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.

Purpose:

The Overall purpose of the role is to provide procurement services to IT globally. The Commercial Operations Assistant will support the Commercial Operations Manager and be part of a global team that will provide a central point for the ordering of goods and services and the payment of invoices.

Key Performance Areas and Accountabilities:

Commercial Management:

• Maintaining entries associated with all purchases made throughout the department across various budgeting spreadsheets.
• Processing the department invoice entries using the electronic payment s to ensure suppliers are paid within contractually agreed terms.
• Liaising with the finance department to resolve any invoice queries.

Vendor Engagement:        

• Assisting Technology Managers from all global offices with requests relating to spend approval and the procurement of goods and services.
• Acting as the primary point of contact for the sourcing of quotations for goods and services.
• Placing orders with suppliers as required.
• Maintaining documentation and processes relating to the firms mobile devices and other IT infrastructure and assets.
• Assisting Technology Managers from all global offices with requests relating to spend approval and the procurement of goods and services.
• Acting as the primary point of contact for the sourcing of quotations for goods and services.
• Placing orders with suppliers as required.
• Maintaining documentation and processes relating to the firms mobile devices and other IT infrastructure and assets.

Contracts Database:

• Keeping the Contracts Database updated and assisting with reporting on expiring contracts.

General Administration and Additional Duties:

• General administration duties such as photocopying and scanning.
• Maintaining staff emergency contact list.
• Leave cover when required.

Requirements Profile:

Education:

• Grade 12 or equivalent (NQF 4) – Required
• Qualification in or studying towards procurement related qualification/s - Required
• BCom Degree or equivalent (NQF 7) – Required

Experience:

• Minimum 2 years’ experience with invoice processing and basic IT commodity procurement at Operational level - Required
• Minimum 2 years’ experience in departmental budget administration at Operational level - Required

System Skills:

• MS Office – Intermediate to Advanced (Required)
• MS Visio – Beginner – Intermediate (Required)

Mental & Environmental / Legal Requirements:

• Dedicated to meeting and exceeding client/stakeholder expectations.
• Ability to manage time and workload effectively in a high pressure environment with multiple stakeholders.
• An excellent team player; a highly motivated and enthusiastic self-starter with a can-do attitude.
• A proactive approach to problem-solving.
• An excellent team player; a highly motivated and enthusiastic self-starter with a can-do attitude.
• Clear criminal record

Knowledge and Skills:

• Knowledge of a centralised/ shared services environment
• Excellent oral and written communication skills
• Knowledge of electronic payment systems
• Strong organisational, administrative and time management skills
• Commercial awareness
• Intermediate – Advanced knowledge of Excel including VLookUps and Pivot Tables
• Attention to detail

Behavioral Competencies:

• Ability to handle queries efficiently with diplomacy and tact
• Ability to follow instructions precisely
• Adapting and responding to change
• Strong work ethic with an inherent sense of urgency
• Delivering results and meeting business expectations
• Working with others
• Delivering through others
• Delivering through others
• Detail oriented

Additional Considerations:

• Applicants must be South African citizens or have a valid South African work permit
• Preference will be given to Employment Equity candidates
• Preference will be given to candidates who are living with a disability
• Monday to Friday; 09:00am to 17:30pm, additional hours may be required

If you have not had any response from us within 21 days  of the closing date, please consider your application unsuccessful.