Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

This position will play an integral role within a global SM pharma customer dedicated International Congress & Events Team. 

What You´ll do:

• Liaison with the customer stakeholders for all aspects of project and logistical management with focus on achieving top quality and successful events and attendance at some strategic meetings & congresses.
• Research suitable venues for Standalone/Product launches/Internal meetings, offsite dinners and produce comprehensive and informative proposals including budgets.
• Negotiation with Congress Housing Bureaus to secure the relevant accommodation blocks and rates.
• Negotiation with PCOs with regards to satellite symposium, additional meeting requirements etc.
• Preparation and management of main event budget template and any affiliate managed budgets and financials.
• Delegate management according to local regulatory guidelines.
• Negotiation and management of 3rd party supplier contracts/terms and conditions including guarantees, attrition, limitations, cancellation penalties etc.
• Post event reconciliation (including cost savings) and evaluation.
• Build and maintain close relationships with all the various stakeholders (key client contacts, Medical/Brand Teams, PCOs, Housing Bureaus, other 3rd party suppliers).
• Identify any new innovation solutions to drive future enhancements of the servicing model to meet client needs.
• Support Global and Regional Account Management and Operations Manager to identify and maximize opportunities to enhance account success.
• As a Senior Events Manager, act as subject matter expert (SME) for the team members to ensure consistency and training for all, using best practice approach, experience & knowledge.
• May require travel to destinations worldwide, in support of client site inspections and/or program operations.

What We´re Looking for:

• Fluency in both written and spoken Spanish & English A MUST - knowledge of a third European (German, French, Italian) language would be beneficial.
• Self-confidence and self-driven, positive attitude. Ability to navigate in changing environment.
• Experienced congress/event meeting planner preferably with Pharmaceutical Congress & Meetings Team - MINIMUM 5 YEARS
• Excellent project management skills and able to handle a number of different events at any one time. Must be flexible and able to work under certain pressure.
• In-depth knowledge and experience of working within Pharmaceutical industry – Brand Team, therapy areas, regulatory restrictions.
• Knowledge and experience of working with Pharmaceutical Congress Housing Bureaus understanding the nuances around the point system depending on company ranking, sponsorship levels etc.
• Previous experience of working with Pharmaceutical International Congress PCOs and existing relationships built upon this experience.
• Strong ability to interact with clients at a meeting level & key contact level when needed.
• Strong financial acumen including use of excel, production of complex budgets etc.
• Previous knowledge and experience of Cvent would be useful.
• Experience of working with multi country delegate management and associated regulatory/compliance requirements would be beneficial.
• Excellent oral and written communication skills and presentation is crucial.
• Ability to deal and communicate effectively with all stakeholders including customers (KOLs, HCPs, Speakers) at all levels with confidence and credibility.
• Demonstrated ability to analyze situations, negotiate and make decisions in a fast paced environment.
• Recognizes systems/root causes and identifies alternative solutions through analytical approaches.

     

Location

Spain

     

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

• Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family.

• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.

• Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.

• We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.

• And much more!

All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.

Click Here for Additional Disclosures in Accordance with the LA County Fair Chance Ordinance.

Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult the Amex GBT Recruitment Privacy Statement.

What if I don’t meet every requirement? If you’re passionate about our mission and believe you’d be a phenomenal addition to our team, don’t worry about “checking every box;" please apply anyway. You may be exactly the person we’re looking for!