About Ogilvy

Ogilvy was founded in 1948 by David Ogilvy. David created a culture that deeply respects and cares about its people and clients. Our mission is to inspire people and brands to make an impact and we are committed to attracting, growing, and retaining the best talent in the industry. 

About the Role  

We are seeking a highly detail-oriented and proactive Billing Analyst to manage the billing processes related to payables and receivables, ensuring accurate job cost tracking and budget monitoring. This role will involve regular communication with clients, suppliers, and internal teams to maintain strong tripartite relationships and ensure timely and accurate financial transactions.

What You’ll Do

• Accounts Payable & Receivable Management:
  • Oversee the billing cycle for both accounts payable (AP) and accounts receivable (AR) functions.
  • Monitor and track all job-related expenses, ensuring that charges are allocated according to the budget. 
  • Process and review invoices from suppliers, ensuring compliance with agreed terms and the project budget.
  • Manage customer invoices, ensuring timely issuance and accurate reflection of agreed terms.
  • Reconcile AP and AR accounts regularly, resolving discrepancies in a timely manner.
  • Ensure that payments are made and received within established timelines.
• Budget and Expense Monitoring:
  • Monitor job budgets and track expenses against the approved budget to ensure cost efficiency and financial accuracy.
  • Provide regular reports and updates to project managers on budget performance, highlighting any variances or potential issues.
  • Work with project teams to ensure that budgets are adjusted or forecasts are revised when necessary.
• Client and Supplier Relationship Management:
  • Serve as the primary point of contact for clients and suppliers on any payment and billing-related matters.
  • Communicate professionally with clients to resolve billing issues, answer queries, and ensure a smooth billing process.
  • Build and maintain strong relationships with suppliers to ensure timely payment processing and address any billing concerns.
  • Coordinate with internal stakeholders to ensure accurate and timely information flow between departments.
• Data Entry & Record Keeping:
  • Ensure accurate entry and maintenance of billing records in the financial system.
  • Regularly audit financial transactions and records for accuracy, completeness, and compliance with company policies.
• Reporting & Analysis:
  • Prepare and deliver periodic financial reports on accounts payable, receivable, and overall billing activity.
  • Assist with financial forecasting, identifying trends, and providing data-driven insights to improve billing processes.
• Process Improvement:
  • Identify opportunities to improve billing procedures and systems for increased accuracy, efficiency, and timeliness.
  • Collaborate with cross-functional teams to streamline billing and expense management processes.

Qualifications:

• Education: Bachelor’s degree in accounting, Finance, Business Administration, or a related field (or equivalent work experience).
• Experience:
• Minimum of 2-3 years of experience in billing, accounts payable, accounts receivable, or financial analysis.
• Experience working with budgets, cost tracking, and expense management in a project-driven environment.
• Proven experience in managing relationships with clients and suppliers in a professional setting.
• Skills:
• Strong understanding of billing procedures, financial transactions, and accounting principles.
• Excellent communication and interpersonal skills, with the ability to effectively manage client and supplier relationships.
• Proficient in financial software and Microsoft Office Suite (Excel, Word, etc.).
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Ability to analyze data and generate reports for management review.
• Strong problem-solving skills and the ability to identify discrepancies and resolve issues efficiently.

Preferred Skills:

• Experience with an accounting system – extracting reports and recording transactions.
• Knowledge of project management tools and techniques.
• Ability to work effectively in a fast-paced, dynamic environment.

 How We’ll Support You 

Ogilvy celebrates its people. Fully. Enthusiastically. Unhesitatingly. We’ll empower you with the tools you’ll need to succeed. We’ll give you the autonomy to seek out new paths and better ways of doing things. We’ll support you with colleagues who are experts in their disciplines, drawn from across the Ogilvy network. And we’ll provide opportunities for you to do work of which you’ll be proud, with people you’ll be proud to call your teammates.