The opportunity

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to join our Nashville-based team. This role supports our executive team with typical EA responsibilities, project coordination, and event management. The ideal candidate thrives in a fast-paced environment, enjoys wearing multiple hats, and is a natural problem solver with a "can-do" attitude.

This role is more than a traditional EA position—it's an opportunity to directly impact the success of our leadership team while shaping the culture of our organization. If you enjoy working on meaningful projects, creating memorable events, and supporting a high-performing executive team, we’d love to hear from you.

Location: United States

 

What you'll do

• Provide support to the Director of Administration.
• Manage executive calendars, schedule meetings, and prioritize time effectively.
• Attend meetings, take detailed notes, track action items, and ensure timely follow-up.
• Conduct internal research, analyze data to identify trends and prepare presentations with actionable insights for executive-level meetings.
• Handle inbox management by prioritizing and organizing email correspondences.
• Coordinate travel arrangements, including flights, accommodations, and transportation.
• Research and present insights on key topics and trends to support decision-making.
• Assist with special projects across departments to ensure timely execution and alignment with company goals.
• Work closely with subject matter experts to prepare and deliver executive-level presentations.
• Maintain a clear communication channel between the executive team and cross-functional teams.
• Plan, organize, and execute internal meetings and team events.
• Oversee day-of logistics for quarterly and annual planning sessions.
• Facilitate virtual and in-person global events, including volunteer opportunities and team-building activities.

 

Who you are

• Must be able to work on-site at our Nashville, TN office 5 days a week.
• Minimum of 3+ years of professional experience in an executive assistant or administrative role.
• Proven ability to manage multiple priorities and projects in a fast-paced environment.
• Excellent organizational and time management skills with strong attention to detail.
• Skilled in Google Suite (Sheets, Docs, Slides, etc.) and quick to learn new tools and technology.
• Effective communicator with strong interpersonal skills to interact with senior leaders and team members.
• Experienced in event planning, meeting logistics, and project coordination.
• Professional demeanor with the ability to handle confidential information with discretion.
• Creative thinker with a proactive approach to problem-solving and process improvement.
• Agile professional who excels in a fast-paced environment and thrives on continuously pivoting strategies to drive business needs forward.

 

What we offer you

• Career Growth: Advance with mentorship programs, leadership academies, and opportunities to shape company culture and DEI initiatives.
• Flex Fridays: Adjust your 40-hour week to enjoy a full or half day off on Fridays.
• Remote-First Culture: Work from the comfort of your home.
• Flexible PTO: Take the time you need, when you need it.
• Health Coverage: Medical, dental, and vision plans for you and your family.
• Insurance Protection: Life, AD&D, Short-Term, and Long-Term Disability coverage.
• 401K with Match: Secure your future with our company-matched retirement savings.
• Paid Parental Leave: Support for new parents during life’s special moments.
• Wellness Perks: Access Headspace and enjoy monthly fitness reimbursements.
• Pet Insurance: Care for your furry family members.
• Speaker Series Bonus: Present in our monthly speaker series and earn a bonus.
• Book Reimbursement: Get up to 12 books reimbursed per year to fuel your learning.
• Bucket List Benefit: Celebrate milestones with annual contributions toward your dream adventures after 3 years.
• In-Office Perks: Enjoy catered lunches for our in-office team.

#LI-Remote

 

Work authorization

Employer work visa sponsorship and support are not provided for this role. Applicants must be currently authorized to work in the United States at hire in an employer approved US state and must maintain authorization to work in the United States throughout their employment with our company.