Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.
 

Closing Date:

04/11/2025

Type of Position:

Professional Staff - Operations

Job Type:

RegularDay Shift (United States of America)No

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department:

COM | Administration Staff

Department's Website:

Summary of Job Duties:

The Executive Assistant III will provide a high level of administrative support for the Associate Dean of Finance and Administration for the College of Medicine (COM) and serve as backup support to the Dean, College of Medicine. This role manages day-to-day inquiries and office operations for the Dean’s office. This individual will be highly organized, able to multi-task in high-traffic areas, and will be responsible for triaging e-mail, written, telephone, and in-person communications, seeking the input and guidance of the Associate Dean as indicated. The Executive Assistant III will research and prepare special reports, coordinate departmental meetings, prepare meeting agendas, and take minutes tracking action items to completion. This position must be detail-oriented and have excellent writing, editing, and spelling skills to assist with correspondence and drafting communications.

Qualifications:

• Bachelor's degree plus four (4) years of professional-level administrative experience in a progressively more responsible position or

• High School diploma/GED plus eight (8) years of professional-level administrative experience in a progressively more responsible position.

Knowledge, Skills, & Abilities:

• Must have excellent verbal and written communication skills, demonstrating high levels of emotional intelligence.

• Must also be proficient in Microsoft Office, Word, Excel, and PowerPoint.

• Preference is given to the applicant with cutting-edge skills utilizing organizational software such as OneNote and Adobe Suite, database development and management skills, Workday experience, and professional caliber social media communications and experience with SharePoint.

Additional Information:

Responsibilities:

• Tracks and maintains calendar for Associate Dean of Finance and Administration, Executive Associate Dean for Clinical Affairs, Executive Associate Dean, Associate Dean (Analytics & Strategy), and Associate Dean for Faculty Affairs, including coordinating scheduling of complex meetings and includes providing reminders regarding schedule and appointments.

• Anticipates needs and proactively brings together appropriate people and other resources to support the Dean’s office in addressing issues and coordinating activities.

• Responsible for travel arrangements and itineraries for the Dean’s office, as well as managing travel and itineraries for visiting faculty, e.g., physician recruits, visiting professors, etc.

• Attends ongoing training for procurement, travel, and Foundation classes to keep abreast of all new rules or directives from these departments and ensure the COM Dean’s office is up to date and in compliance with UAMS policies.

• Prepares agendas, executive summaries, and other appropriate needs for meetings and presentations.

• Handles confidential information that could have an immediate negative impact on campus operations, performance, or value if shared beyond its intended audience.

• Assists the Dean’s office, Faculty, and outside organizations as needed.

• Acts as a liaison to other programs, departments, or agencies, providing guidance and necessary correspondence.

• Organizes, edits, and develops program/presentation materials and detailed handout materials and maintains intricate tracking of projects, assignments, and due dates for events and projects for the office.

• Answers departmental phone, distributes departmental mail, maintains the department conference room calendar and office supply inventory, assists visitors, and resolves problems.

• Fields calls and visitors, triaging appropriately and relaying messages to the Associate Dean. Some have financial responsibilities and serve as backup for other support staff positions.

• Assists with other duties and/or special projects supporting the overall mission as assigned.

• Coordinates office activities and operations to secure efficiency and compliance with all UAMS policies.

• Oversees and problem-solves issues with the COM Dean’s office suite, including ancillary departments.

• Serves as backup for Executive Assistant to the Dean for all administrative and executive needs.

• May perform other duties as assigned.

Salary Information:

Same as above

Required Documents to Apply:

Resume

Special Instructions to Applicants:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Hearing

Frequent Physical Activity:

Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Talking

Occasional Physical Activity:

Standing, Walking

Benefits Eligible:

Yes