At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com.

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Professional

All Job Posting Locations:

Miami, Florida, United States of America

Job Description:

Johnson & Johnson is recruiting for an Executive Assistant located in Miami, FL. This position may require up to 5% travel.

With $94.9 billion in 2022 sales, Johnson & Johnson is the world's most comprehensive and broadly based manufacturer of health care products, as well as a provider of related services, for the consumer, pharmaceutical, and medical devices markets. There are more than 265 Johnson & Johnson operating companies employing approximately 130,000 people and with products touching the lives of over a billion people every day, throughout the world. If you have the talent and desire to touch the world, Johnson & Johnson has the career opportunities to help make it happen.

This position performs numerous diversified secretarial, clerical, and administrative duties and responsibilities for the Executive, VP level. Duties may include normal secretarial activities such as managing agenda, trips, expense reporting and logistics on internal events. This position also collaborates with a group of administrative assistants to secure appropriate business administrative support.

Key Responsibilities:

• Supervise and coordinate overall administrative activities for Janssen International Vice President.

• Manage and maintain executive's schedule (VP).

• Travel arrangement such as: issue the ticket using approved agencies, book hotels, set up ground transportation and fill out the subscription for Congresses as needed. 

• Prepare expense reports through with documentation for IVP as needed.

• Support in Procurement process, working with internal systems to create vendors, open requests for purchase orders, pay vendors and process invoices.

• Collect, prepare information and reports for management use.

• Prepare all logistics of meetings and events, internal and external, including invitations, venues, meals, booking of hotels and transportation, visual equipment.

• Interacts with other administrative teams, as well as leaders and cross-functional stakeholders in the organization to deliver on IVP business needs.

• Collaborate with a small group of administrative assistants, securing deployment of company policies, sharing relevant information, manage vacation schedule and leaves of absence to secure business continuity and appropriate business support.

• Training the new assistant members.

Qualifications:

Required:

• A High School diploma is required; an Associate or Bachelor's degree is preferred

• A minimum of 6 years related experience 

• Advanced skills in writing, reading and speaking in English and Spanish or Portuguese

• This individual will have excellent verbal and written communication skills, with outstanding interpersonal skills

• Proficiency in Microsoft Office programs (Teams, Word, Excel, PowerPoint, and Outlook)

• Proficiency with communication tools and portal technology (Our Source, Zoom, SharePoint, Workday and Concur sites) is required.

• Demonstrate discipline, organization and positive "can do" attitude.

• Capable of working well in a dynamic environment.

• Good interpersonal relationships and a team player

At Johnson & Johnson, we’re on a mission to change the trajectory of health for humanity. That starts by creating the world’s healthiest workforce. Through cutting-edge programs and policies, we empower the physical, mental, emotional and financial health of our employees and the ones they love. As such, depending on location and subject to local legislation, candidates offered employment may be required to show proof of COVID-19 vaccination or, in certain countries, secure an approved accommodation prior to the commencement of employment to support the well-being of our employees, their families and the communities in which we live and work. If you are invited to interview for the position, your recruiter will advise on the vaccine requirement status in your geographic location.

Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

For more information on how we support the whole health of our employees throughout their wellness, career and life journey, please visit www.careers.jnj.com.

 

 

Required Skills:

 

 

Preferred Skills: