Date Posted:

2026-03-31

Country:

Singapore

Location:

8 Kallang Avenue #07-01/09 Aperia Tower 1, Singapore

Job summary

We are seeking a proactive and detail-oriented Delivery Operations Admin support to manage work pass administration and office operations. The role is responsible for the end-to-end processing of employee work passes, maintaining accurate records and ensuring smooth day-to-day office administration.

 

Key Responsibilities

Workpass administration

• Track and manage new applications, renewals, cancellations, and updates for employee and dependent work passes.

• Coordinate security bonds, medical checks, education verification, and other regulatory requirements

• Process Pre-entry housing approval (PEHA) and coordinate Workpass Onboarding Centre (WPOC) requirements

• Liaise with managers, employees, and relevant authorities to ensure timely work pass processing and compliance.

 

General & Employee administration

• Provide front desk and general administrative support

• Manage distribution and tracking of uniforms, PPE, toolkits, and employee lockers.

• Administer office access cards, Shell cards, and related records.

• Oversee company van rental administration, including inspection and servicing

• Liaise with building management for carpark season passes.

• Coordinate printing and issuance of business name cards (printed and digital).

• Manage mini-office storeroom

• Support in business license renewal and compliance

• Support employee gift arrangements

• Coordinate employee incentive payouts

• Manage Corppass administration and support internal audit documentation and compliance activities

• Ahoc administrative tasks

 

 

 

Requirements

• Minimum 5 years of relevant experience in Singapore work pass processing and office administration

• Experience in construction sector work pass processes (PCP, PEHA, WPOC) is an advantage

• Ability to coordinate with multiple stakeholders (employees, managers, authorities, vendors)

• Proficient in Microsoft office

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If you live in a city, chances are we will give you a lift or play a role in keeping you moving every day. 

Otis is the world’s leading elevator and escalator manufacturing, installation, and service company. We move 2.4 billion people every day and maintain approximately 2.4 million customer units worldwide, the industry's largest Service portfolio.  

You may recognize our products in some of the world’s most famous landmarks including the Eiffel Tower, Empire State Building, Burj Khalifa and the Petronas Twin Towers! We are 72,000 people strong, including engineers, digital technology experts, sales, and functional specialists, as well as factory and field technicians, all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse, global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving, high-performance company.  

When you join Otis, you become part of an innovative global industry leader with a resilient business model. You’ll belong to a diverse, trusted, and caring community where your contributions, and the skills and capabilities you’ll gain working alongside the best and brightest, keep us connected and on the cutting edge.  

We provide opportunities, training, and resources, that build leadership and capabilities in Sales, Field, Engineering and Major Projects and our Employee Scholar Program is a notable point of pride, through which Otis sponsors colleagues to pursue degrees or certification programs.   

Today, our focus more than ever is on people. As a global, people-powered company, we put people – passengers, customers, and colleagues – at the center of everything we do.  We are guided by our values that we call our Three Absolutes – prioritizing Safety, Ethics, Quality in all that we do. If you would like to learn more about environmental, social and governance (ESG) at Otis click here.  

Become a part of the Otis team and help us #Buildwhatsnext! 

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