Department:

SOM Salina Administration

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Staff - Temps

Position Title:

Administrative Assistant (Temporary) – Salina Campus

Job Family Group:

Professional Staff

Job Description Summary:

The administrative assistant is a temporary position and will assist with day-to-day administrative duties for the Health Education Center (HEC). This position will provide administrative support to the leadership team at the Health Education Center on the Salina Campus. This role serves as the front-line point of contact for visitors, callers, and incoming communications, ensuring they are directed to the right people. This position will support efforts in scheduling, correspondence, and events.

Job Description:

Job Duties:

• Provide administrative support to the HEC leadership team (Dean, Associate Deans, Assistant Deans, Business Operations).

• Handle receptionist duties, including greeting customers, answering phone calls, and directing callers to the appropriate party.

• Assist leadership team with all correspondence, travel, purchasing, and schedules.

• Assist with scheduling meetings and conference rooms.

• Coordinate with Administration to support event planning and special events.

• Assist with marketing through print, web-based, and/or social media

• Handles all mail, packages, and incoming documents – routing to the appropriate individual.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Work Environment:

• This position is located in Salina at the Health Education Center (138 N. Santa Fe)

• This is a temporary position at 30 hours per week (.75 FTE).

• Onsite

Required Qualifications:

Education: High School diploma or GED

Work Experience:

• Administrative experience

• Experience with Microsoft Office products

Preferred Qualifications:

Education: Bachelor’s degree.

Work Experience:

• Experience in various Adobe products.

• Knowledge of FERPA and HIPAA regulations.

• Experience working within confidential information.

Skills:

• Attention to detail.

• Time management.

• Organization.

• Communication.

• Interpersonal skills.

• Problem solving.

• Self-starter.

• Teamwork.

Required Documents:

• Resume

Employee Type:

Temporary (Fixed Term)

Time Type:

Part time

Rate Type:

Hourly

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above. 

Pay Range:

$24.71 - $35.82

Minimum

$24.71

Midpoint

$30.29

Maximum

$35.82