Scheduled Hours

37.5

Position Summary

The Communications and Events Coordinator will engage internal and external stakeholders – including students, faculty, staff, community partners, and more – while assisting with developing and executing the Physics Departments strategies and related marketing and promotional materials. Coordinates the Physics’ department events program including working with faculty and staff across the organization to manage and support event details and logistics, and setup registration.

Job Description

• Assists with the creation, execution, and evaluation of the strategic communications and marketing plan for the Physics department, targeting internal and external audiences, including writing and editing content, outreach tactics and related materials with the Manager of Financial Operations. Develop, design, and produce visual graphics, campaigns, advertising, and materials which further the communications strategy and adhere to the Arts and Sciences and University brand guidelines.
• Organizes weekly events throughout the semester for faculty and students.
• Works with faculty and students to assist with planning, marketing, and assessment of those events.
• Develops resources for faculty such as an organization’s event manual and related resources, and creates and prints promotional and support materials for events such as flyers, posters, banners, digital signage, events signage etc.
• Maintains the events calendar for internal planning as well as any potential public events, physics’ website, and adds event details to other external listings as warranted.
• Assists with coordinating vendors (A/V, catering, rentals, etc.) as needed and advise physics faculty, students and staff on event planning, including student engagement activities.
• Assists with preparing and tracking budgets for events and related expenses.
• Assists in event setup including making coffee, ordering/delivering refreshments, shopping, etc.
• Coordinates travel arrangements for guests.
• Creates content and executes a dynamic social media presence in support of the strategy for key channels and creates graphics for social media outreach and digital signage as needed.
• Ensures consistent messaging on all platforms and engage appropriately with audiences on social media as needed.
• Collects and analyzes related metrics for social media activities.
• Assists with managing projects. Participates in committees and groups across the physics department and the university to support events, promotions, and related outreach.
• Performs other duties as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal office environment
• Regularly travel to on- and off-campus meetings

Physical Effort

• Typically sitting at a desk or table
• Repetitive wrist, hand or finger movement

Equipment

• Office equipment
• Ability to move to on and off-campus locations as needed

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (5 Years)

Skills:

Not Applicable

Driver's License:

A driver's license and good driving record are required for this position.

More About This Job

Washington University seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Bachelor's degree

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

Progressive Responsibility In The Area Of Communications And/Or Event Planning And Management (4 Years), Communications (3 Years)

Skills:

Adaptability, Adobe Creative Cloud, Adobe InDesign, Branding Standards, Communication Work, Customer Service, Deadline Management, Detail-Oriented, Digital Designs, Graphic Design, Interpersonal Communication, Marketing, Methodical Problem Solving, Multitasking, Oral Communications, Organizing, Service Oriented, Social Media Communications, Sound Judgment, Tactful, Team Collaboration, WordPress, Work Relationships, Writing, Written Communication

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.