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Closing Date:

08/22/2024

Type of Position:

Management - Operations

Job Type:

RegularDay Shift (United States of America)No

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].

Department:

COM | Geriatrics Administration

Department's Website:

Summary of Job Duties:

The Financial Manager reports directly to the Administrator of the Department of Geriatrics and the Reynolds Institute on Aging (RIOA) and will assist with all financial responsibilities for both the Department and the Institute including annual budgets, capital budget requests, monthly variance reports, and monitoring departmental expenditures across all funds to ensure accurate postings. The Financial Manager will be involved with strategic planning and will make recommendations to the Administrator and the RIOA Executive Leadership in facilitating cost-savings initiatives and operational efficiencies and will serve as a delegate for reviewing and approving procurement in Workday and grant proposals submitted through MUSE. Additional responsibilities include contracts management (Ntracts), monthly review of grant reports, Justification for Recruitment (JFR), FacFacts FTE allocations, BlackBaud foundation reports, faculty incentives, Workday Adaptive budgeting, cost allocation updates, payroll accounting adjustments (PAA), and manual journal entries as well as assist with RIOA special events.

Qualifications:

• Master’s degree in business administration or accounting plus three (3) years of financial management experience preferably in a healthcare setting or

• Bachelor's degree in accounting, finance, math, business- or elated field plus five (5) years of financial management experience preferably in a healthcare setting required.

Knowledge, Skills & Abilities:

• Proficient in Microsoft Office (Outlook, Word and Excel).

• Strong analytical skills and financial reporting.

• Completion of the UAMS Grants Management Certification Program preferred.

• Workday transactions (i.e., costing allocation, payroll accounting adjustments, manual journals) preferred.

Additional Information:

Responsibilities:

• Assist with all financial responsibilities for the Department and Institute including annual budget preparation, capital budget requests, and careful monitoring of departmental expenditures across all funds to ensure accurate postings.

• Review purchase requisitions submitted through Workday.

• Provide recommendations to the Administrator and RIOA Executive Leadership on financial matters including cost-savings measures and operational efficiencies.

• Assist in the preparation of monthly variance reports, quarterly faculty incentive calculations, generate Blackbaud foundation reports, process Workday cost allocations, payroll accounting adjustments, and manual journal entries for cost transfers.

• Assist with Justification for Recruitment (JFR) and FTE allocations in FacFacts.

• Assist with contracts management (Ntracts) including Revenue Contract Analysis (RCA).

• Assist the Administrator with special assignments including financial/workforce budget forecast and projections.

• Attend relevant Workday training and other educational opportunities on financial management to enhance professional development within the department.

• Review grant applications and research protocols to ensure alignment with the missions of UAMS and the Department and ensure compliance with institutional policies/procedures and funding agency guidelines.

• Serve as the Delegate for electronic signatory of grant applications submitted through MUSE.

• Provide grants management support for the Principal Investigators and research faculty in partnership with the Office of Sponsored Programs Administrative Network (OSPAN), Grants Accounting Office, and the Office of Research and Sponsored Program (ORSP) that will include complex grant applications (i.e., NIH Program Project/Center Grants).

• Review monthly grant reports to ensure expenditures align with the approved budget and that the projected remaining balances have been forecasted correctly. 

• Meet with the Principal Investigators regularly to discuss any significant deviations from the approved budget and make future recommendations or necessary cost corrections.

• Participate in the UAMS Grants Management Program Alumni (GMPA) meetings and attend the Grants Management workshops to keep abreast of important updates in grants administration.

• Assist with RIOA Advisory Board meetings, RIOA building-related events, Geriatrics conferences, and special projects.

• Assist in the compilation of reports for internal requirements and for external agencies as necessary.

• May perform other duties as assigned.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

List of three Professional References (name, email, business title), Resume

Special Instructions to Applicants:

Please contact [email protected] for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

N/A

Frequent Physical Activity:

N/A

Occasional Physical Activity:

N/A

Benefits Eligible:

Yes