Primary City/State:

Mesa, Arizona

Department Name:

Cardiac Rehab-Hosp

Work Shift:

Day

Job Category:

Administrative Services

The future is full of possibilities. At Banner Health, we’re excited about what the future holds for health care. That’s why we’re changing the industry to make the experience the best it can be. If you’re ready to change lives, we want to hear from you.

Banner Heart Hospital, one of the largest free-standing heart hospitals in the nation. Our commitment to providing superior heart care services in a fully integrated, collaborative environment has earned us distinction as a nationally Accredited Heart Failure Institute by the Healthcare Accreditation Colloquium. 

In this Office Coordinator role you will be answering the phone and retrieving voicemail messages, receiving referral orders via fax and processing them for the department, and scheduling new patients for cardiac rehab. You will be entering daily charges for the patients, ordering of office supplies and miscellaneous supplies needed for our exercise physiologists, and answering patient questions in person or on the phone. Along with managing patient classes and schedule board, creating charts and processing discharges of patients, and answering questions and welcoming patients when they arrive. Looking for an Office Coordinator with experience as a scheduler, health unit coordinator (HUC), or office coordinator and familiar with MS4 and/or schedule book is preferred.

Work Schedule:5-8's Monday through Friday 7:00AM-3:30PM. Schedule is a set schedule and the department is closed on the weekends and during major holidays. 

Located next to Banner Baywood Medical Center in east Mesa, Arizona, Banner Heart Hospital specializes in providing the most advanced cardiovascular care in an environment of clinical excellence, compassion and healing. We have the most advanced technology in the state of Arizona, with innovative and cutting-edge technologies. With 111 beds, we are one of the largest freestanding heart hospitals in the nation. We have also been named one of the nation's 100 Top Hospitals for cardiovascular care by Thomson-Reuters. Our facility includes a 28 bed cardiovascular intensive care unit that specialized in the recovery of surgical patients, cardiogenic shock, and CRRT. Our 60 bed Cardiac Progressive Care Unit specializes in fast-paced procedural recovery and our 23 bed Cardiovascular Progressive Care Unit specializes in surgical recovery. Our space also includes two endovascular suites, six OR suites, six cardiac Cath labs, and three electrophysiology labs.

POSITION SUMMARY
This position is responsible for providing support for the daily operations of a department, function, or center to ensure smooth work flow and operations. Responsibilities may include assisting in the management of an essential department function or process, as well as providing administrative and advanced secretarial support as indicated. Acts as a contact for external agencies, and when assigned, as a resource for various departments.

CORE FUNCTIONS
1. Performs a broad range of administrative support details on a regular basis, including composing correspondence, typing, filing, scheduling meetings, and maintaining appropriate databases. These details require initiative and judgment to make independent decisions. Maintains high degree of confidentiality regarding sensitive information.

2. Assists in department management processes including but not limited to: billing, specialized processes, budgeting, payroll, contract management, credentialing, licensing, accounts payable, and supply ordering.

3. Manages an essential department function, process or project which requires a specialized skill set such as budget preparation and monitoring of monthly financial reports for variances. Initiates requests for payments, purchase requisitions, and any additional paperwork related to the various financial matters for the department.

4. Responsible for assisting in coordinating, organizing, and preparing approved educational opportunities for relevant department courses. Performs administrative and reporting functions related to educational activities.

5. Compiles data, maintains all files/records and statistical updates needed to obtain state designation and verification. Coordinates and tracks CMEs, CEUs, and certifications for applicable positions and keeps records as indicated for regulatory agency, designation or verification organization. Participates in preparation for department reviews.

6. Coordinates and participates in special projects as assigned. May prepare special reports and summaries that utilize advanced computer skills/software for word processing, spreadsheets, graphics, documents, reports and presentations.

7. Interactions may include, but are not limited to, all levels of staff in a variety of departments, physicians, patients, families and external contacts, such as employees of other health care institutions, vendors, community providers and agencies.

MINIMUM QUALIFICATIONS

Must possess a general knowledge of healthcare administration as normally obtained through the completion of an associate’s degree in business, healthcare administration or related field.

Requires a proficient knowledge of clerical and administrative services, education, training, and development as typically demonstrated through five years of experience in a business and/or healthcare environment.

Excellent oral and written communication skills. Highly organized and responsive. Excellent human relations and interpersonal skills. Position requires proficiency in personal software applications, including word processing, generating spreadsheets, and creating graphics/presentations.

Employees working at Olive Branch Senior Center must possess an Arizona Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment.

PREFERRED QUALIFICATIONS

Bachelor’s Degree in related field preferred.

Additional related education and/or experience preferred.

EEO Statement:

EEO/Female/Minority/Disability/Veterans

Our organization supports a drug-free work environment.

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