Do you want to work in an international setting, supporting employees in offices that are spread out across the world? If you are system oriented, want to expand your career in the HR field and feel comfortable with organizing, streamlining processes, please apply!
We are looking for someone who would help our People Success Team who can support HR initiatives in offices located in Asia. If you’re curious by nature, have amazing organizational skills and enjoy helping others - this might be an offer for you!
ABOUT CIC & CIC TOKYO
CIC builds and operates a global network of innovation campuses where startups, scale-ups, corporations and public entities connect, work, and grow. Founded in 1999, CIC manages more than 111.000 square meters of innovation-focused workspace, laboratories, and event space across North America, Europe and Asia. Additionally, CIC develops innovation-related programming, builds and enables industry clusters, and provides world-class innovation consulting.
CIC Tokyo is our first site located in Asia. Opened in October 2020 in one of the business districts of Minato-ku, CIC Tokyo is a one-of-a-kind innovation-oriented center in Japan with a total area of about 6,000 square meters on the 15th and 16th floors of the Toranomon Hills Business Tower. We provide a vast workspace with the capacity to house more than 250 companies. CIC Tokyo is centered on companies that aim to grow, and communities and services that are looking to accelerate their business growth and global expansion. Because of its influence in startup and innovation scenery, CIC Tokyo has frequent visits of VIPs such as Prime Minister Kishida, Governor Koike, and other business leaders in Japan. It is now recognized as a prestigious center of new businesses and startups by business leaders throughout the country.
Learn more about us here.
YOUR DAY-TO-DAY WORK
Potential responsibilities will include:
• Managing daily, monthly, quarterly and annual labor management including attendance and overtime tracking.
• Supporting the Finance Team with monthly payroll closing.
• Collaborating and working closely with internal and external stakeholders (vendors) on labor management.
• Leading different annual labor management projects including employee health check up and supporting employees with the year-end tax adjustment.
• Coordinating and facilitating the onboarding and off-boarding process for new hires, including completing paperwork, conducting orientation sessions, and coordinating training programs.
• Providing guidance and support to employees on HR policies, procedures, and programs.
• Maintaining accurate and up-to-date employee records and HR databases.
• Staying informed about changes in employment laws and regulations, and ensuring compliance with legal requirements.
• Contributing to the development and improvement of HR policies, processes, and practices.
• Supporting and Coordinating hiring projects and process.
- 日次、月次、四半期、年次の労務管理（勤怠管理、残業時間管理、有給管理、健康診断、年末調整など）
- 月次ペイロールオペレーション管理及びファイナンスチームサポート
- 労務管理に関する社内外の利害関係者との業務連携
- 人事周り書類作成、入社時オリエンテーションの実施、研修プログラムの調整など、新入社員の入社・退社プロセスの調整・コーディネーション
- 人事方針、手続き、プログラムに関する従業員への指導とサポート
- 人事データベース管理- 労働基準法や規制の変更に関する社内外調整・コミュニケーションサポート
- 人事方針、プロセス、慣行の策定と改善に貢献
- 採用プロセスのコーディネーション
ABOUT YOU
You are an ideal candidate for us due to your strong interpersonal and communication skills, which enable you to build effective relationships across all levels of the organization. Your excellent problem-solving and decision-making abilities, combined with your strong organizational and time management skills, allow you to prioritize and multitask effectively in a fast-paced environment. Moreover, your demonstrated ability to handle confidential information with discretion, attention to detail, and both independent and team-oriented work approaches underline your proactive nature and commitment to our values.
YOU HAVE
• Proven experience as a Payroll & HR Labor Specialist or a similar role.
• Experience managing the whole payroll process.
• Managing different types of labor issues and documents.
• In-depth knowledge of HR best practices, employment laws, and regulations.
• Familiarity with any HRIS software and other HR-related tools.
• Strong understanding of local labor law.
• Native Japanese language proficiency
• Communicative level of English would be nice to have
OUR OFFER
• Competitive salary, commensurate with experience.
• Permanent contract.
• Commuting / Transportation allowance.
• Massage session once a month.
• Allocated budget for training (customized to specific requirements of the role and organization's objectives).
Please submit your application in English. Thank you!
CIC welcomes all candidates regardless of race, color, ancestry, gender identity or expression, religion, national origin, sexual orientation, age, citizenship, marital status or disability. We are proud to be an equal opportunity employer.