About Us

At AgeCare, our mission is to empower residents to live their lives to the fullest by prioritizing their health and well-being. We firmly believe that we are working in our residents' homes, and we dedicate ourselves to providing a comfortable and person-centered environment. Working in long-term care is more than just a job; it is a calling for many of us.
 

The Opportunity

The Office Manager is responsible for ensuring the administration team meets the expected results in areas relating to resident and company financial accountabilities, employees’ scheduling, and general office and residents’ administration services. This role acts as an assistant to the General Manager for operational/budgetary requirements and is the first point of contact for Director of Care, Hospitality team and Corporate office when the General Manager is temporarily absent or unavailable.

What You Will Do

• Manages administration positions through recruitment, promotion, transfer, performance management, training/development and daily supervision/delegation of work
• Collaborates with, assists and acts on behalf of the General Manager when required
• Plans, organizes and streamlines general office processes in order to ensure efficient and smooth daily operations
• Performs all office and resident accounting functions which include but are not limited to: resident billing/account reconciliations, site office accounting and reconciliations, accounts payable/receivable; preparation of tax letters for residents
• Responsible for overall site bi-weekly payroll, related data entry and timesheet/schedule reconciliations
• Coordinates and organizes admissions and discharges included all related paperwork
• Ensures WCB Claims are properly documented and forwarded to WCB in cooperation with HR Advisor; works with HR Advisor and management to identify modified duties, and also early and safe return to work of WCB injured employees

What You Will Need

• High School diploma or equivalent; additional qualifications in office administration is considered an asset

• Proven experience as an Office Manager, Administrative Assistant, or similar role

• Experience in the healthcare or senior care industry is an asset

• Excellent organizational and time-management skills

• Strong written and verbal communication skills

• Proficient in Microsoft Office Suite (Word, Excel, Outlook)

• Experience with Point Click Care or other related software programs is considered an asse

Salary Range: $50,000.00 - $57,500.00 per year

Salary placement based on qualifications and experience.

If you’re motivated by the privilege of serving our seniors with dignity, respect and compassion, come join us!